Cash Flow Setup

Before starting to work with the functionality, you need to make some settings:

Creating a Cash Flow Account

Create Cash Flow Accounts for the source types offered by SMART Cash Flow. To do this:

• Click the button , which opens the Search function, enter Cash Flow Accounts Chart, and follow the appropriate link.
• Click the New button.
• On the Cash Flow Account Card page, fill in the No., Name, and Account Type fields, and in the Source Type field, select Sales Payment Plan.
• Repeat the previous step and create a Cash Flow Account Card for the Source Type - Purchase Payment Plan.

Cash Flow Module Setup

Click the button , which opens the Search function, enter Cash Flow Setup, and follow the appropriate link. On the settings card, fill in the required fields (SMART Cash Flow application functionality):

Field	Description
Additional Reporting Currency	Specifies the code of the currency set as an additional reporting currency.
Default General Journal Template	Specifies the default general journal template to be used for creating payments from the Cash Flow Ledger Entries page.

To ensure the mandatory completion of the Cash Flow Forecast Entry No. in the selected general journal template, enable the following field:
Cash Flow Forecast Entry No. Mandatory – specifies that entering the cash flow forecast entry is mandatory in the general journal lines.

Default Payment Plan Settings

In order for the system to automatically fill in the Default Payment Plan when creating a customer, you should:

• Click the button , which opens the Search function, enter Sales & Receivables Setup, and follow the appropriate link.
• In the Default Payment Plan field, select the appropriate value from the drop-down list:
  Empty - cash flow ledger entries will be generated using the standard method, depending on the payment terms specified on the customer's card;
  For Agreement - cash flow ledger entries will be generated based on entries in the Contract receivables plan;
  For Invoice - cash flow ledger entries will be generated by account, depending on the Payment Conditions.
  When creating an agreement with a customer, the value of the Payment Plan field specified in the customer card is automatically transferred to the agreement card.

To set up a Payment Plan for vendors, you need to follow the same steps as for customers on the Purchases & Payables Setup page.

Cash Flow Forecasting Settings

The standard functionality of the system provides a tool for forecasting cash flows by creating a Cash Flow Forecast card. An unlimited number of forecasts can be created in the system, within which, according to the user's settings, the system creates the corresponding entries in the Cash Flow Worksheet. For more information, see Cash Flow Forecast Overview The SMART Cash Flow solution allows you to manage such forecasting more effectively.

On the Cash Flow Forecast card, the following fields should be filled in:

Field	Description
No	Specifies the number of the involved entry or record, according to the specified number series.
Description	Specifies a description of the cash flow forecast.
Description 2	Specifies an additional description of a forecast.
Auto Delete Unpaid Entries	Specifies whether this forecast's unpaid Cash flow ledger entries will be automatically deleted after creating new cash flow worksheet lines.
Consider Discount	Specifies if you want to include the cash discounts that are assigned in entries and documents in cash flow forecast.
Consider Pmt. Disc. Tol. Date	Specifies if the payment discount tolerance date is considered when the cash flow date is calculated. If the check box is cleared, the due date or payment discount date from the customer and vendor ledger entries and the sales order or purchase order are used.
Consider Pmt. Tol. Amount	Specifies if the payment tolerance amounts from the posted customer and vendor ledger entries are used in the cash flow forecast. If the check box is cleared, the amount without any payment tolerance amount from the customer and vendor ledger entries are used.
Consider CF Payment Terms	Specifies if you want to use cash flow payment terms for cash flow forecast. Cash flow payment terms overrule the standard payment terms that you have defined for customers, vendors, and orders. They also overrule the payment terms that you have manually entered on entries or documents.
Show in Chart on Role Center	Specifies the cash flow forecast chart on the Role Center page.
Search Name	Specifies an alternate name that you can use to search for the record in question when you cannot remember the value in the Name field.
Creation date	Specifies the date that the forecast was created.
Created By	Specifies the user who created the forecast.
G/L Budget From	Specifies the starting date from which you want to use the budget values from the general ledger in the cash flow forecast.
G/L Budget To	Specifies the last date to which you want to use the budget values from the general ledger in the cash flow forecast.
Manual Revenue/Expenses From	Specifies a starting date from which manual revenue/expenses should be included in cash flow forecast.
Manual Revenue/Expenses To	Specifies a starting date to which manual revenue/expenses should be included in cash flow forecast.
Move Overdue Cash Flow Dates to Work Date	Specifies if you want to change overdue dates to the current work date for the cash flow forecast. Choose the field if this forecast is shown in the forecast chart.
Default G/L Budget Name	Specifies the general ledger budget to be used when recalculating the cash flow forecast.

Useful links

Cash flow overview