Paysheet

Step 1: Calculating the Amount Payable to an Employee

To create a Paysheet, click the Create button:

Field completion:

Payroll Sheet Card page

Field	Description
No.	Automatically generated based on the numbering series specified in the General module settings.
Document Date	Working date. The field value can be changed manually.
Posting Date	Working date. The field value can be changed manually.
Posting Description	Description of the document posting. Filled in manually.
Status	Permitted values: • Open • Released
Total Amount	Value calculated automatically as the sum of the document lines.
Records Quantity	Value calculated automatically as the number of lines in the document.
Payroll Sheet Type	Available values: • Salary Payment • Tax Payment
Payment Assignment	Payment purpose for paysheet export.
Send Calculation to Employees	If checked, an email is sent to the employee based on the paysheet.
Company Bank Code	Select the bank code from which the employee payments will be made.
Payment Made By	Employee code whose full name will be displayed in the printed form of the paysheet under "Payment By".
Created By	Employee code whose full name will be displayed in the printed form of the paysheet under "Prepared by".
Checked by	Employee code whose full name will be displayed in the printed form of the paysheet under "Checked by".

To generate payment lines in the paysheet, you need to run the automated payment document creation function Payments – Suggest Payments to Employee

Filling in the report launch parameters.

Report: Suggest Payments to Employee

Field	Description
Start Date	Automatically filled with the first day of the “Payout Period” from the Paysheet. Can be changed manually. This is the date from which salary accrual/payment documents will be selected.
End Date	Automatically filled with the last day of the “Payout Period” from the Paysheet. Can be changed manually. This is the date up to which salary accrual/payment documents will be selected.
Posting Date	The posting date that will be specified in the “Posting Date” field of the payment document. Automatically filled with the “Posting Date” value from the Paysheet.
Payments Between Period	This field must be enabled to process payroll documents for inter-period payments. If not enabled, only final payroll accrual operations will be processed.
Payment Source	You must specify the payment source from which the payable amounts will be calculated.

To generate payment documents, click ОК.

The following parameters are included in the payable amount generation:

Settings for the “Suggest Payments to Employees” report

Field	Description
Value in the “Calculation Group Code” field of the payroll document has or does not have the “Interperiod” setting	If the report is run with the “Interperiod Payments” setting enabled, the payable amount will be calculated based on payroll document lines within the specified dates, where the calculation group type has the “Interperiod” setting. If the report is run without the “Interperiod Payments” setting, the amount will be calculated based on payroll document lines within the specified dates, where the calculation group type does not have the “Interperiod” setting. The balance for the vendor of type “Person” will be checked – if it is lower than the document amount, it means that a previous payment (advance or other inter-period payment) was made, and the final amount will be calculated accordingly.
“Payment Source” on the report launch page	When calculating the payable amount, payroll document lines and vendor transactions are additionally split by the value of the “Payment Source” field.
“Additional Account for Person” setting in the posting group	When calculating the payable amount, payroll document lines and vendor transactions are additionally split by the “Additional Account for Person” value.
“Split Social Insurance Sick Leave by Orders” in “HR and Payroll Module Setup”	Payroll document lines and vendor transactions are additionally split by the “Order No.” value and the “Sick Leave” type.

The paysheet can be Released by clicking the Release button on the Home tab to protect it from accidental changes and to export the paysheet to a file.

Step 2: Generating Tax Payment Amounts

To automatically generate payment documents for tax payments, use the report Create Payroll Tax Payments, which can be launched from the Actions – Payments tab on the Paysheet card.

If the “Check Balance (DOC) Before Payment” setting is enabled on the tax authority card, the payment amount may be adjusted based on the vendor’s balance.

For Vendors with the Tax authority vendor type, the Check tax balance attribute has been added: Empty, Up to date, Up to period. When the “Up to period” attribute is set (provided that Check Balance (LCY) for Payment = Yes), the final payment of taxes for the period does not take into account the payment of taxes of future periods.

Step 3: Paysheet

From the Paysheet, depending on its type, you can generate printed forms for salary and tax payments using Actions – Payments – Print Paysheet.

A special export paysheet was created for GIG contractors.

A Personal Payment Assignment button has been added. If enabled, the payment purpose is filled in from the Labor Contract: Date + Contract Number. Example: Payment for services under Contract No. TRD00001 dated January 01, 2021, VAT exempt. Beforehand, you must select the export format on the bank card. To export, run Export – Export Salary Payments.

Step 4: Depositing Unpaid Wages

In cases where wages were not received by an employee within the established timeframe for reasons not related to the employer’s fault, such wages must be deposited. In such cases, the wage amount must be credited to a depositor’s account until it is paid to the employee. In accounting, this transaction is recorded as a write-off of the liability from account 661 and an increase in the payables to depositors in account 662: Dr 661 Cr 662. At the same time, taxes on such wages must be paid immediately upon accrual of income — meaning that even without actual receipt of the wages by the employee, the taxes must be paid to the state budget.

To record this transaction in the system, it is necessary to:

1. Accrue the final payroll for the payroll period. Create a payroll sheet for all employees. From the payroll sheet, create a payroll tax payment. Regardless of whether all employees receive their wages, the payroll tax payment must be posted and the taxes must be paid to the budget.

2. For employees who did not receive their wages, remove them from the unposted payroll sheet and then post the sheet.

3. In the Employee Ledger Entries for employees who did not receive wages, the accrued payroll must be deposited: select the accrual transaction to be deposited and click the Create Deposit for Payroll button. In the task parameters, specify:

Field	Description
Template name	Select the General Journal Template through which the deposit transaction will be created
Batch name	Select the General Journal Batches through which the deposit transaction will be created
Posting date	The posting date that will be indicated in the created deposit transaction
Deposit Posting Group Code	Specify the Employee Posting Group with the GL account for depositors to which the wage liability will be transferred. According to NAS (National Accounting Standards), this is GL account 662. Note: In the case of depositing sick leave payments, a separate accounting group must be specified for depositing than for regular wages (the GL account can be the same, but a separate accounting group must be created). This is required for correct application of payments and proper tracking of outstanding sick leave pay, which is necessary for certain reports, e.g., the “Debt-3” report.

When running the task, the system will close the previous transaction with the accounting group for the wage payables and transfer the amounts to the account for deposited wages.

4. When an employee or their relatives receive the deposited wages, a new payroll sheet must be created. Then run the task Suggest Employee Payments: select the payroll period (the month for which the wages were accrued) and the payment source. The system will suggest the deposited wage amounts for payment. There is no need to create a new payroll tax payment in this case.