e-Sick Leave import

The system provides the ability to import e-Sick Leave in XML format, downloaded from the website of the Pension Fund of Ukraine, with subsequent automatic generation of sick leave orders.

Step 1 Adding settings to the General Directory

Path: General Directory

To be able to import e-Sick Leave on the General Directory page for the “e-The Cause of Disability” type, you need to add default activity codes for each cause of disability. When importing sick leaves and subsequently generating orders for them, the specified activity codes will be transferred to the lines of the HR order in accordance with the specified settings.

Step 2 Import of XML file

Path: Sick Leave Orders

To import e-Sick Leaves, they must first be downloaded in xml format from the PFU website. An e-Sick Leave is imported through the e-Sick Leave Buffer page, which opens from the Sick Leave Orders page. On the e-Sick Leave buffer page, run the Import from file function and download the XML file with e-Sick Leave.

Step 3 Generating Sick Leave Orders

After importing the file, you need to generate orders for the downloaded e-Sick Leave. To automatically generate orders, run the Create orders function. If in one XML file there are several sick leaves with the same disability case number, i.e. the sick leave and its prolongations, when running the Create Orders function, the order will be created for the primary sick leave certificate only. For sick leave prolongations, the lines will remain on the E-Sick Leave buffer page. In this case, first post the primary sick leave certificate, and then return to the e-Sick Leave buffer page and run the Check function for the line with the sick leave prolongation (if there are several such sick leaves, run the function in the chronological order of the period of disability in sick leaves). After this, run the Create orders function for the line with the sick leave prolongation.

For sick leaves marked with either Being Intoxicated or Violation of the Regime, specific rules apply when creating sick leave orders.

If the Being Intoxicated sign is present, the created sick leave order will contain the following:

• the time activity code will be set to a code with the absence type = Sick Leave and the Paid Activity flag = No; in the standard configuration, this is the code "НН" (Unpaid Temporary Disability);
• all sick leave days, both those payable by the Employer and those payable by the PFU, will be classified as unpaid. Their number will be specified in the Rej. Reason Unpaid Days Empl. field (first 5 days) and the Rej. Reason Unpaid Days FSI field (starting from the 6th day of sick leave);
• the Appoint Aid Refusal Reason field will be automatically populated with the refusal reason for which the e-Sick Leave Sign field in the Aid Refusal Reasons directory is set to Being Intoxicated.

The same logic for creating a sick leave order will also apply to a continuation sick leave related to the same disability case where the original sick leave had the Being Intoxicated indicator. According to the legislation, the entire period of such sick leave is not eligible for payment, even if the continuation sick leave does not contain the Being Intoxicated indicator.

If the Violation of the Regime indicator is present, the created sick leave order will contain the following:

• the Appoint Aid Refusal Reason field will be automatically populated with the refusal reason for which the e-Sick Leave Sign field in the Aid Refusal Reasons directory is set to Violation of the Regime;
• the user must manually specify the number of sick leave days for which payment is refused due to a violation of the regime in the Rej. Reason Unpaid Days Empl. field (first 5 days) and the Rej. Reason Unpaid Days FSI field (starting from the 6th day of sick leave). According to the legislation, only the days falling within the violation period are not payable. The Employer can find information about the violation date in the electronic sick leave certificate. However, since the electronic sick leave certificate contains only the start date of the violation and does not indicate the entire violation period, to prevent the misuse of funds and determine the full duration of the violation, the policyholder should submit a request to the healthcare institution that issued the medical conclusion or to the territorial office of the Pension Fund of Ukraine.