Vehicle Use Declaration

Scenario 17.1.3. Vehicle Use Declaration.

Step 1. Report Generation Setup

Navigation: Departments / Human Resources / Setup / General / Payroll Reports Setup

Setup of a Vehicle Use Declaration for GE starts with adding an Excel template to the Payroll Reports Setup page. The page contains different tabs, of which 'GE Reports' is designed for GE regulatory reporting. GE Reports include three options: Pension Tax Declaration, Income Tax Declaration, Vehicle Use Declaration.

In the 'Vehicle Use Declaration' drop-down field, an Excel template must be uploaded that will be used for the declaration.

Step 2. Report generation

Navigation: Departments / Human Resources / Reports and Analysis / HRP Declaration / Vehicle Use Declaration

Accounting for this kind of additional benefits (if it is not ordinary deduction) requires creating a separate calculation type, tax element and Payroll element, as well as making changes to the calculation of general tax elements. Thus, the vehicle use remuneration accrual element 1070 is the VAT base, and the withholding element 3001 is the full amount of vehicle use income tax. The deduction will only be in the Vehicle Use Declaration, not in the Income Tax Declaration. The calculation type is included in the final calculation group. Lines with taxes and the amount to be paid, for which the 'Post Personal Income' option must be set, are added to the final calculation document. In that case, when posting the payroll document, this line is posted as payment and all accrual/deduction lines that took part in its calculation are posted to Personal Income Entries based on which reports are generated. Vehicle Use Declarations can also be created from the list of regulatory reports, GE HRP declarations. Before generating the report, a user must identify the code of the period it must be generated for, as well ass apply filters to the employee. The GE HRP declaration is generated based on real payments for the periods.