Inventory Shipment

To reflect the fact of shipping material values from a warehouse of an enterprise, Inventory Shipment is used.

Setup

Before starting to work with this document, check the following settings on the Inventory Setup page:

1. On the Numbering tab, the number series is set for Inventory Shipments and Posted Inventory Shipments.
2. On the Location tab, in the Location Mandatory field, it is indicated whether specifying a warehouse is mandatory when posting item documents.

Creating a document

To create an Inventory Shipment document:

1. Click to open Search, enter Inventory Shipment, follow the link.
2. On the Inventory Shipment list page, click New to create a new document.
3. In the document header, in the Location Code field, indicate the location the items will be shipped from. The Posting Date and General Business Posting Group fields are also mandatory.
4. To fill in the lines of the future Compensating VAT Invoice from the Inventory Shipment in accordance with the incoming Purchase VAT Invoices (posted) on which the goods and services were purchased, it is necessary to use the function (from lines) Split lines by applying - entries will be applied, starting from the first open operation. As a result, the data of the Purchase VAT Invoice will be filled in the lines of the Inventory Shipment - fields Vendor number, Purchase VAT Invoice number, VAT Invoice line number.
5. In the document lines, fill in the Item No., Quantity, Unit Amount and Apply to Entry fields.

Note
To fill in the lines from a Purchase Receipt or Transfer Receipt, click Functions > Get Purchase Receipt Lines or Get Transfer Receipt Lines and select the required lines for the relevant documents.

Note
If it is necessary to indicate application to different entries, use the Split lines by applying function. To do it, click Functions > Split lines by applying in the Lines ribbon tab.

5. Click Print to print out the printed form of the document.
6. Click Post to post the document. Corresponding G/L and Item Ledger Entries will be generated.

Document Reversal

If it is necessary to reverse a Posted Inventory Shipment document, do the following:

1. On the Inventory Shipment list page, click New to create a new document.
2. Click Actions > Functions > Copy document.
3. In the document copy window, select the Posted Inventory Shipment document type and document number of the Posted Inventory Shipment. Click OK.
4. The header and lines of the Posted Inventory Shipment will be copied to a new document.
5. Click Correction in the document header so that this act is posted as a reversal one.
6. Click Post to post the document. Corresponding reversal G/L and Item Ledger entries will be generated.

See Also

Inventory Receipt
Accounting for low-value consumable items (LVCI) by responsible employee