Purchase VAT Invoice Verification

The Purchase VAT Invoice Verification page helps reconcile and verify purchase VAT invoice lines imported from an XML file against the lines of posted purchase invoices or released purchase orders that support those VAT invoices.

Line matching in the VAT invoice occurs by filling the fields Purchase Document No. and Purchase Document Line No. on the purchase VAT invoice lines. The system first performs automatic matching when importing the VAT XML file. Use the Purchase VAT Invoice Verification page to review or manually set the matching afterwards.

Note The page works only for unposted purchase VAT invoices.

Opening the page

Open the Purchase VAT Invoice Verification page from Search or through:

• the Verify VAT Invoice action on the purchase VAT invoice card;
• the Verify VAT Invoice action on the purchase VAT invoice list.

Page layout

The page is divided into four areas:

• General — filter parameters for the page data;
• Purchase VAT Invoice — top area that displays purchase VAT invoices;
• Purchase VAT Invoice Lines — left area with lines of the current VAT invoice selected in the top area;
• Posted Purchase Document Lines — right area with lines from the vendor's purchase documents.

When the page is opened from the Verify VAT Invoice action, the top and left areas automatically show the header and lines of the VAT invoice for which the page was opened.

Field descriptions

General

The filter section contains fields that help limit which purchase VAT invoices appear in the top and left areas, and which source purchase documents appear in the right area.

VAT Invoice Options

Field	Description
VAT Invoice View By	Determines the period for filtering VAT invoices. Available values: Day / Week / Month / Quarter / Year / Accounting Period.
VAT Invoice Date Filter	Defines the date or date range for filtering the VAT invoices displayed on the page.
Vendor No. Filter	Filters the VAT invoices by vendor account number.

Source Options

Field	Description
Source View By	Determines the period for filtering source documents. Available values: Day / Week / Month / Quarter / Year / Accounting Period.
Source Date Filter	Defines the date or date range for filtering source documents displayed on the page.
Show orders lines	When enabled, released purchase order lines are shown in the list of source document lines.
Posted Purch. Inv. No Filter	Filters by the posted purchase invoice document number.
Purch. Order No Filter	Filters by the purchase order number. This field becomes active only when Show orders lines is enabled.

Purchase VAT Invoice (top area)

This area displays the purchase VAT invoices, including the fields used on the purchase VAT invoice header page.

Field	Description
Document Type	Specifies the type of document for the operation (VAT Invoice or Appendix 2).
No.	Specifies the document number.
External Document No.	Specifies the VAT invoice number as registered in the electronic VAT register.
Posting Date	Specifies the posting date for the VAT invoice.
Account Type	Specifies the account type used for the VAT invoice.
Account No.	Specifies the account number used for the VAT invoice.
Account Name	Specifies the account name.
Agreement No.	Specifies the agreement number related to the entry.
Source Type	Specifies the type of the source document for the VAT invoice.
Source No.	Specifies the source document number for the VAT invoice.
Issue Date	Specifies the invoice issue date.
Registration Date	Specifies the VAT registration date.

Purchase VAT Invoice Lines (left area)

This section displays the lines of the selected purchase VAT invoice.

Field	Description
Type	Specifies the type of the purchase line item, such as item, resource, or G/L account.
No.	Specifies the item, resource, G/L account, or fixed asset number depending on the line type.
Description	Specifies the line description.
Unit Of Measure	Specifies the unit of measure code.
Quantity	Specifies the quantity on the line.
Price Excl. VAT	Specifies the unit price excluding VAT.
Base Amount	Specifies the VAT base amount for the line.
VAT Amount	Specifies the VAT amount for the line.
Total Amount	Specifies the line total including VAT.
Customs Category Code	Specifies the customs category code (UKTZED) for goods.
Imported Item	Indicates whether the item is imported.
Service Code DKPP	Specifies the service code according to the DKPP classifier.
Privileges Code	Specifies the VAT preferential treatment code.
Variant Code	Specifies the item variant code.
Purchase Document No.	The number of the purchase document matched to the VAT invoice line.
Purchase Document Line No.	The line number of the purchase document matched to the VAT invoice line.

Posted Purchase Document Lines (right area)

This area displays lines from the purchase documents that can be matched to the VAT invoice lines. By default it shows the posted purchase invoice lines. If the source invoice is created from an advance payment, enable Show orders lines to show released purchase order lines.

Purchase documents that have been corrected or canceled are not shown in the source lines list.

When the page is opened from the VAT invoice card or list, a date filter is automatically applied around the VAT invoice posting period to reduce the amount of source data displayed.

Matching VAT invoice lines

To match a VAT invoice line with a purchase document line:

1. Select the VAT invoice line in the left area.
2. Select the corresponding purchase document line in the right area.
3. Choose Match Lines in the Match action group.

The system fills Purchase Document No., Purchase Document Line No., Type, and No. on the VAT invoice line from the selected source line.

To clear a match, select the VAT invoice line and choose Remove Match Lines in the Match action group. The fields are cleared.

Validation of matched data

When a VAT invoice line is matched to a purchase document line, the system automatically compares the following fields:

• Description
• Customs Category Code
• Service Code DKPP
• Imported Item
• Price Excl. VAT

If all compared fields match exactly, the line is highlighted in green. If any of the compared fields differ, the line is highlighted in yellow and the differing fields are marked in red.

The page menu also includes the following actions:

• VAT Invoice — opens the purchase VAT invoice page.
• Vendor Ledger Entry — opens the vendor ledger entry related to the selected purchase VAT invoice.
• Show not matched lines — opens the Purchase VAT Invoice Lines page with all VAT invoice lines that do not have a matching purchase document line; these lines have an empty Purchase Document Line No. field.