Outgoing Cash Order

Outgoing Cash Order (OCO) — is a standard primary document used to register cash issue from the cash desk of an enterprise.

Before creating an Outgoing Cash Order, make sure some settings are in place, namely:

on the General Journal Templates page, check the settings for the corresponding template and the template section for cash receipt notes. The required value of the Type field in a template is Outgoing Cash Order; for the template batch in the Bal. Account Type field, the value should be Bank Account; the Bal. Account No. field must be filled out with a corresponding account number.
on the Cash Accounts page, there must be Cash Accounts and their settings, namely assigned Posting Group, Debit Cash Order Nos., Credit Cash Order Nos., and settings must be defined in the Check Cash Orders Numbering field.

To create an Outgoing Cash Order, do the following:

Choose the icon, enter Outgoing Cash Order List, and then choose the related link.
On the list page, make sure that a required journal batch is specified in the Journal Batch Name field.
Select Create to create a new cash order.

Note
If you need to open a created non-posted cash order, click New => Outgoing Cash Order.
Fill out all required fields of an Outgoing Cash Order.

Field	Description
Posting date	Specify the posting date of OCO
Document Type	Is determined automatically by the system. Depending on the amount symbol in the Amount field and account type, the document type can be Payment or Refund
Document No.	Will be filled out automatically after printing the document in line with the number series configured on the Cash Account card
Account Type	Specifies account type for creating an operation
Account Code	Specifies an account number in line with the value of the Account Type field
Posting Group	Specifies a posting group of a selected account type. The field will be filled out automatically if a posting group is assigned to a selected account type
Currency Code	Specifies the currency code of the document
Amount	Specifies amount of the document
Bank Payment Type	Specifies the payment type code used for the operation in the journal line
Cash Order Type	Specifies type of the document
Advance Payment	Specifies if the payment is a prepayment
Check Printed	The attribute will be enabled after the document is printed. If the attribute is enabled, the document can’t be edited
Debit Account	Is filled out automatically in line with the Cash Account posting group
Credit Account	Is filled out automatically, in line with the posting group of a selected account type
Reason Code	Specifies the code of the reason, supporting source code, that enables to track the operation
Agreement No.	Specifies the number of agreement under which the operation is carried out
Applies-to Doc. Type	Specifies the type of the document the OCO will be applied to
Applies-to Doc. No.	Specifies the number of the document the OCO will be applied to
Shortcut Dimension 1 Code	Specifies the value of the Global Dimension 1
Shortcut Dimension 2 Code	Specifies the value of the Global Dimension 2
Cash Entry Type	Is filled out automatically in line with the type of cash operation
Give to	Is filled out automatically when selecting a value in the Account Code field
Reason	This field specifies the reason for cash receipt. The field value is reflected in the printed form, Reason line
Supplement	This field specifies additional information on the OCO. The field value is reflected in the printed form, Supplement line
Per	This field specifies additional information on the OCO, for example an identification document based on which cash is issued to a person. The field value is reflected in the printed form, Per line.

To print a document and, accordingly, assign a number to it in the Document No. field, click Print. It is possible to view the OCO printed form without assigning a number to it. To do this, in the window for printing a cash note, enable the Print test option.
To be able to edit the printed non-posted Outgoing Cash Order, select Void check print. The Document No field will be cleared and the Check printed = No attribute will be set.
After the cash receipt note has been printed, it can be posted. To do this, select Post*. The posted OCO will be moved to the Posted Ingoing Cash Order List page.

See Also​

See Also