Waybill Related Fields
Waybill Fields
Here all the fields that a Waybill card contains are listed and explained.
Receipt Waybill buttons
| Button Name | Description |
|---|---|
| Import By Number | Imports Receipt Waybills by Waybill No. |
| Load Waybills | Imports Receipt Waybills by Date. |
| Import Updates | Specifies that system loads updates of Receipt Waybills form Rs.ge by indicated period. |
| Load Updates | Loads Updates for the selected Receipt Waybills. This field is blockd for Adjusted Receipt Waybill (when Identation=1). |
| Accept | Accepts Receipt Waybill. |
| Reject | Rejects Receipt Waybill. |
| Cancel | Cancels Receipt Waybill when Operation Type = Internal Transfer. |
| Complete | Completes Receipt Waybill when Operation Type = Internal Transfer. |
| Create Order | Creates appropriate order from Receipt Waybill, Purchase/Transfer. |
| Automatic Assignment | Automaticly assignes receipt waybill to Purchase Order / Purchase Receipt according to the VAT reg No, Amount, and lines information. |
| Assign Document | Assignes Released Purchase Order/Posted Purchase Receipt. |
| Show Previous Versions | In case of corrected waybill, shows previows version of correction. |
Shipment Waybill buttons
| Button Name | Description |
|---|---|
| Import By Number | Imports Shipment Waybills by Waybill No. |
| Load Waybills | Imports Shipment Waybills by Date. |
| Import Updates | Specifies that system loads updates of Shipment Waybills form Rs.ge by indicated period. |
| Load Updates | Loads Updates for the selected Shipment Waybills. |
| Send&Save | Sends and Saves the selected Shipment Waybill to RS.GE. |
| Send&Active | Sends and Activates the selected Shipment Waybill on RS.GE. If Transportation Type equals "Shipping Agent - Automobile" this button is unavailable. |
| Send to Shipping Agent | Available only for Transportation Type: Shipping Agent - Automobile. Type: Internal Shipment, With transportation and Return. Type of operation: Internal transfer. If with "send to shipping agent" was sent to Rs.ge successfully, Status in Shipment Waybill changes to "sent to shipping agent". |
| Create Adjustment | Creates an adjustment for correction of Shipment Waybill. |
| Create Order | Creates appropriate order from Shipment Waybill, Sale/Transfer. |
| Cancel | Cancels Shipment Waybill. |
| Close | Closes Shipment Waybill. |
| Assign Document | Assignes Released Sales Order/Transfer Order/Posted Sales Shipment. |
| Show Previous Versions | In case of corrected waybill shows previows version of correction. |
Section: General
| Field Name | Description |
|---|---|
| No. | This is the number that is generated by BC automatically. This field is only for Business Central and has no connection with the RS.GE portal. |
| Waybill No. | This is the Waybill No. which is generated on the RS.GE portal and it is the main identification tool for this document. This number appears on the waybill document in BC when it is sent to the RS.GE portal or when we have imported a waybill from the RS.GE portal. |
| ID | This is the second identification tool for waybills and it is generated automatically on the RS.GE portal as a waybill number. This number appears on the waybill document in BC when it is sent to the RS.GE portal or when we have imported a waybill from the RS.GE portal. |
| Type of Operation | This is the field which shows what type of opreation is the source of the waybill. There are three options for this field: Sale, Purchase or Internal Transfer. |
| Type | This field indicates the type of the waybill. Exactly this kind of field we have on RS.GE in waybill document. There are six options for this field that a user can meet during working with waybills: Internal Shipment, With Transportation, Whithout Transportation, Distribution, Return and Sub-waybill. Variation of the values in the Type of Operation and Type combination gives us the different kinds of waybills. |
| Category | This field shows us the specification of the goods itself, it can be Standard (all type of goods, except woods) or Woods. |
| Activation Date | The field shows the date of the activation of the waybill. |
| Closing Date | The field shows the date of the comlpletion of the waybill. |
| Currency Code | This field specifies the currency in which company trades with the Customer or Vendor. |
| Adjustment Date | If the waybill is adjusted, this field shows the date of creating the adjustment. |
| Customer | Specifies the number of the customer in Business Central. |
| Customer VAT Registration No. | This field shows the VAT registration number of the customer. |
| Customer Name | Name of the customer which is registered in BC as a Customer. |
| Customer Internal | This checkbox specifies if the customer is resident/internal or not. |
| Sender | A person who is entrusted with the delivery of goods to another party. |
| Receiver | The person to whom the goods are sent. This information can be indicated manualy when sending the waybill to the RS.GE or can be imported from the RS.GE portal. |
| Amount Including VAT | This field shows the total amount of the waybill, including the VAT tax amount. If the Currency Code field is empty, then Amount Including VAT is equal to Amount Including VAT(LCY). But if the Currency Code shows a foreign currency, then the Amount Including VAT shows the total amount in the local currency, converted to the foreign currency based on the exchange rate, taking into account the activation date. |
| Amount Including VAT(LCY) | This field shows the total amount of the waybill, including the VAT tax amount in local currency. |
| Fully Assigned | Field specifies if all of the quantity given in the waybill is assigned to the documents in Business Central. |
| Issue Exists | If there is any kind of issues related to the document, user can check this link. |
| Assigned to the VAT Invoice | This field shows if the waybill is assigned to the VAT Invoice or not. |
Section: Lines
| Field Name | Description |
|---|---|
| Type | The field gives the choice between the Item, Fixed Asset, or Item Charge. |
| No. | Specifies the number of an item, additional cost, or fixed asset, depending on the contents of the Type field. |
| Barcode | Specifies the referenced item number. |
| Description | Specifies a description of the entry of the product to be transported. |
| Unit of Measure Code | Specifies how each unit of the item is measured, such as in pieces or box. By default, the value in the Base Unit of Measure field on the item card is inserted. |
| RS.GE Unit of Measure | Specifies the code of the RS.GE unit of measure wich coincides to the unit of measure in BC. |
| Excise ID | Shows the excise ID of the Item, whcih is indicated on the Item card, if it is excisable good. |
| VAT Type | This field specifies the VAT Type from RS.GE and it can be Standard, O-Based, or Non-Taxable. |
| Currency Code | This field specifies the currency in which company trades with the Customer or Vendor. |
| Quantity | Specifies how many units are being transported. |
| Assigned Quantity | The field specifies how much out of the quantity given in the line is assigned to the documents' lines in Business Central. |
| Unit Price | Specifies the price for one unit on the line including VAT. If the Currency Code is empty, this field is equal to the Unit Price (LCY). But if the Currency Code shows a foreign currency, then the Unit Price shows unit price in the local currency, converted into the foreign currency based on the exchange rate, taking into account the activation date. |
| Unit Price(LCY) | Specifies the price for one unit on the line including VAT in the local currency. |
| Amount Including VAT | This field shows the total amount of the line, including the VAT tax amount. If the Currency Code field is empty, then Amount Including VAT is equal to Amount Including VAT (LCY). But if the Currency Code shows a foreign currency, then the Amount Including VAT shows the total amount in the local currency converted into the foreign currency based on the exchange rate, taking into account the activation date. |
| Amount Including VAT(LCY) | This field shows the total amount of the waybill, including the VAT tax amount in the local currency. |
| Fully Assigned | The field specifies if all of the quantity given in a certain line is assigned to the documents in Business Central. |
Section: Assigned Line
| Field Name | Description |
|---|---|
| Waybill No. | This is the Waybill No. which is generated on the RS.GE portal and it is the main identification tool for this document. This number appears on the waybill document in BC when it is sent to the RS.GE portal or when we have imported a waybill from the RS.GE portal. |
| Waybill Line No. | The number of the line itself in the Waybill document. |
| Document Type | Specifies the status of the document which should be attached to the waybill; it is Open or Released. |
| Document No. | Specifies the number of the document attached to the Waybill. |
| Document Line No. | Because the assigning of the documents to the waybill happens line by line, this field specifies the number of assigned document's line assigned to the exact waybill line. |
| Assigned Quantity | This field specifies the assigned quantity in terms of the lines. |
Section: Shipping
| Field Name | Description |
|---|---|
| Transportation Type | This field shows what type of transportation is used for a specific document; it is automobile, Air, Rail or other. Integration with RS.GE portal means exchange of this information. |
| Driver No. | The unique ID of the driver who is the driver of the automobile that transports the goods. Integration with RS.GE portal includes exchange of this information. |
| Driver Name | The name of the driver, or initials, which can be automatically imported from the RS.GE portal, in the case of indicating Driver No. Integration with RS.GE portal includes exchange of this information. |
| Driver Foreign Citizen | This checkbox shows if the driver is a foreign citizen or not. Integration with RS.GE portal includes exchange of this information. |
| Automobile Registration No | Here the automobile registration number should be indicated if the transportation type is “Automobile”. Integration with RS.GE portal includes exchange of this information. |
| Add-on Trailer | This is the field where a user can indicate additional information about trailer of the automobile. Integration with RS.GE portal includes exchange of this information. |
| Transportation Charge | In this field, we can see who is paying for transportation, seller or buyer. |
| Transportation Amount | This is the cost for the service of the transportation. |
| Transfer-from Code | Specifies the location from where inventory items are to be shipped to the customer on the sales document by default. |
| Transportation Starting Date | Specifies when items on the document are shipped. |
| Transportation Starting Address | Specifies the address of the location from where the items should be shipped. |
| Transfer-to Code | Specifies the location (warehouse) where inventory items should be shipped to the customer. |
| Transportation Ending Date | Specifies the date when items on the document are delivered to the customer. |
| Transportation Ending Address | Specifies the address of the location where inventory items should be shipped to the customer. |
| Shipping Agent No. | This field appears when Transportation Type=Shipping Agent - Automobile, is possible to choose shipping agent from appropriate list with the data like:vendor, country, vat registration no and esc. |
| Shipping Agent VAT Reg. No. | This field appears when Transportation Type=Shipping Agent - Automobile, can be filled manually and automaticaly by choosing shipping agent no. |
| Shipping Agent Name | This field appears when Transportation Type=Shipping Agent - Automobile, is filling automatically by choosing shipping agent no. |
| Shipping Agent Internal | This field appears when Transportation Type=Shipping Agent - Automobile, can be filled manually and automaticaly by choosing shipping agent no. |
Section: Additional Information
| Field Name | Description |
|---|---|
| Auth. User | This field specifies the BC user working with the Waybill document. |
| State | Shows the state of the waybill, for example: Admissible, Received, Rejected. |
| Status | Shows the status of the waybill, for example: Saved, Active, Canceled, Completed, Sent to Shipping Agent. |
Fields Related to the Waybills
Here all the fields from different documents that are related to the waybills are listed and explained. Those fields, in all the listed documents, are given in the section named "Waybill".
Sales Order
| # | Field Name | Description |
|---|---|---|
| 1. | Used In Waybill | This is the link where a user can check if the waybill is attached to the document or not. If the link says “Yes”, this means that waybill is attached to the document which is not posted yet. So, waybill was imported from RS.GE and attached to the Sales Order, which has the Released or Open status. |
| 2. | Posted Doc. Used In Waybill | This is the link where a user can check if the waybill is attached to the document or not, but with the difference: if the link says “Yes”, this means that waybill is attached to the document which is already posted, such as Posted Sales Shipment. |
| 3. | Fully Used In Waybill | This chec box shows if the quantity given in the document is fully used in waybills or not. |
| 4. | Waybill Type | This field indicates if the waybill is with transportation, without transportation, internal shipment, or return. Integration with RS.GE portal includes exchange of this information. |
| 5. | Fully Used In STI | This checkbox shows if the quantity given in the document is fully used in Special Tax Invoice (STI) or not. |
| 6. | Used In STI | Sales, Purchase and Transfer Orders of Special Oil Items contain only one line of item,and this checkbox shows if the quantity given in the document is fully used in STI or not. |
| 7. | Category | In this field, we can indicate type of item we are transporting; it is Standard or Woods. According to the Georgian legislation, the transportation of woods needs additional approval. Integration with RS.GE portal includes exchange of this information. |
| 8. | VAT Type | Here a user can indicate what type of VAT is used during trade. It is standard, Non – taxable or 0 – Based. Integration with RS.GE portal includes exchange of this information. |
| 9. | Transportation Type | This field shows what type of transportation is used for a specific document: automobile, Air, Rail or other. Integration with RS.GE portal means exchange of this information. |
| 10. | Automobile Registration No. | Here should be indicated the automobile registration number if the transportation type is “Automobile”. Integration with RS.GE portal includes exchange of this information. |
| 11. | Add-on Trailer | This is the field where a user can indicate additional information about trailer of the automobile. Integration with RS.GE portal includes exchange of this information. |
| 12. | Driver No. | The unique ID of the driver who is the driver of the automobile that transports the goods. Integration with RS.GE portal includes exchange of this information. |
| 13. | Driver Name | The name of the driver, or initials, which can be automatically imported from the RS.GE portal, in the case of indicating Driver No. Integration with RS.GE portal includes exchange of this information. |
| 14. | Driver Foreign Citizen | This checkbox shows if the driver is a foreign citizen or not. Integration with RS.GE portal includes exchange of this information. |
Purchase Order
| # | Field Name | Description |
|---|---|---|
| 1. | Used In Waybill | This is the link where a user can check if the waybill is attached to the document or not. If the link says “Yes”, this means that waybill is attached to the document which is not posted yet. So, waybill was imported from RS.GE and attached to the Purchase Order, which has the Released or Open status. |
| 2. | Posted Doc. Used In Waybill | This is the link where a user can check if the waybill is attached to the document or not, but with the difference: if the link says “Yes”, this means that waybill is attached to the document which is already posted, such as Posted Purchase Receipt. |
| 3. | Fully Used In Waybill | This checkbox shows if the quantity given in the document is fully used in waybills or not. |
| 4. | Waybill Type | This field indicates if the waybill is with transportation, without transportation, internal shipment, or return. Integration with RS.GE portal includes exchange of this information. |
| 5. | Used In STI | Sales, Purchase and Transfer Orders of Special Oil Items contain only one line of item, and this checkbox shows if the quantity given in the document is fully used in STI or not. |
| 6. | Category | In this field, we can indicate type of item we are transporting; it is Standard or Woods. According to the Georgian legislation, the transportation of woods needs additional approval. Integration with RS.GE portal includes exchange of this information. |
| 7. | Transportation Type | This field shows what type of transportation is used for a specific document: automobile, Air, Rail or other. Integration with RS.GE portal means exchange of this information. |
| 8. | Automobile Registration No. | Here should be indicated the automobile registration number if the transportation type is “Automobile”. Integration with RS.GE portal includes exchange of this information. |
| 9. | Add-on Trailer | This is the field where a user can indicate additional information about trailer of the automobile. Integration with RS.GE portal includes exchange of this information. |
| 10. | Driver No. | The unique ID of the driver who is the driver of the automobile that transports the goods. Integration with RS.GE portal includes exchange of this information. |
| 11. | Driver Name | The name of the driver, or initials, which can be automatically imported from the RS.GE portal, in the case of indicating Driver No. Integration with RS.GE portal includes exchange of this information. |
| 12. | Driver Foreign Citizen | This checkbox shows if the driver is a foreign citizen or not. Integration with RS.GE portal includes exchange of this information. |
Transfer Order
| # | Field Name | Description |
|---|---|---|
| 1. | Used In Waybill | This is the link where a user can check if the waybill is attached to the document or not. If the link says “Yes”, this means that waybill is attached to the document which is not posted yet. So, waybill was imported from RS.GE and attached to the Transfer Order, which has the Released or Open status. |
| 2. | Posted Doc. Used In Waybill | This is the link where a user can check if the waybill is attached to the document or not, but with the difference: if the link says “Yes”, this means that waybill is attached to the document which is already posted, such as Posted Transfer Shipment. |
| 3. | Fully Used In Waybill | This checkbox shows if the quantity given in the document is fully used in waybills or not. |
| 4. | Waybill Type | This field indicates if the waybill is with transportation, without transportation, internal shipment, or return. Integration with RS.GE portal includes exchange of this information. |
| 5. | Fully Used In STI | This checkbox shows if the quantity given in the document is fully used in Special Tax Invoice (STI) or not. |
| 6. | Used In STI | Sales, Purchase and Transfer Orders of Special Oil Items contain only one line of item, and this checkbox shows if quantity given in the document is fully used in STI or not. |
| 7. | Category | In this field, we can indicate type of item we are transporting: Standard or Woods. According to the Georgian legislation, the transportation of woods needs additional approval. Integration with RS.GE portal includes exchange of this information. |
| 8. | VAT Type | Here a user can indicate what type of VAT is used during trade. It is standard, Non – taxable or 0 – Based. Integration with RS.GE portal includes exchange of this information. |
| 9. | Transportation Type | This field shows what type of transportation is used for a specific document: automobile, Air, Rail or other. Integration with RS.GE portal means exchange of this information. |
| 10. | Automobile Registration No. | Here should be indicated the automobile registration number if the transportation type is “Automobile”. Integration with RS.GE portal includes exchange of this information. |
| 11. | Add-on Trailer | This is the field where a user can indicate additional information about trailer of the automobile. Integration with RS.GE portal includes exchange of this information. |
| 12. | Driver No. | The unique ID of the driver who is the driver of the automobile that transports the goods. Integration with RS.GE portal includes exchange of this information. |
| 13. | Driver Name | The name of the driver, or initials, which can be automatically imported from the RS.GE portal, in the case of indicating Driver No. Integration with RS.GE portal includes exchange of this information. |
| 14. | Driver Foreign Citizen | This checkbox shows if the driver is a foreign citizen or not. Integration with RS.GE portal includes exchange of this information. |
Sales Return Order
| # | Field Name | Description |
|---|---|---|
| 1. | Used In Waybill | This is the link where a user can check if the waybill is attached to the document or not. |
| 2. | Fully Used In Waybill | This checkbox shows if the quantity given in the document is fully used in waybills or not. |
| 3. | Category | In this field, we can indicate type of item we are transporting: Standard or Woods. According to the Georgian legislation, the transportation of woods needs additional approval. Integration with RS.GE portal includes exchange of this information. |
| 4. | VAT Type | Here a user can indicate what type of VAT is used during trade. It is standard, Non – taxable or 0 – Based. Integration with RS.GE portal includes exchange of this information. |
| 5. | Transportation Type | This field shows what type of transportation is used for a specific document: automobile, Air, Rail or other. Integration with RS.GE portal means exchange of this information. |
| 6. | Automobile Registration No. | Here should be indicated the automobile registration number if the transportation type is “Automobile”. Integration with RS.GE portal includes exchange of this information. |
| 7. | Add-on Trailer | This is the field where a user can indicate additional information about trailer of the automobile. Integration with RS.GE portal includes exchange of this information. |
| 8. | Driver No. | The unique ID of the driver who is the driver of the automobile that transports the goods. Integration with RS.GE portal includes exchange of this information. |
| 9. | Driver Name | The name of the driver, or initials, which can be automatically imported from the RS.GE portal, in the case of indicating Driver No. Integration with RS.GE portal includes exchange of this information. |
| 10. | Driver Foreign Citizen | This checkbox shows if the driver is a foreign citizen or not. Integration with RS.GE portal includes exchange of this information. |
Purchase Return Order
| # | Field Name | Description |
|---|---|---|
| 1. | Used In Waybill | This is the link where a user can check if the waybill is attached to the document or not. |
| 2. | Fully Used In Waybill | This checkbox shows if the quantity given in document is fully used in waybills or not. |
| 3. | Category | In this field, we can indicate type of item we are transporting: Standard or Woods. According to the Georgian legislation, the transportation of woods needs additional approval. Integration with RS.GE portal includes exchange of this information. |
| 4. | VAT Type | Here a user can indicate what type of VAT is used during trade. It is standard, Non – taxable or 0 – Based. Integration with RS.GE portal includes exchange of this information. |
| 5. | Transportation Type | This field shows what type of transportation is used for a specific document: automobile, Air, Rail or other. Integration with RS.GE portal means exchange of this information. |
| 6. | Automobile Registration No. | Here should be indicated the automobile registration number if the transportation type is “Automobile”. Integration with RS.GE portal includes exchange of this information. |
| 7. | Add-on Trailer | This is the field where a user can indicate additional information about trailer of the automobile. Integration with RS.GE portal includes exchange of this information. |