Functionality Setup
Audit File Export Setup
Audit File Export Setup contains the main settings related to generating the audit file. The page defines default parameters that are populated when creating an audit file.
On the General tab, fill in the following fields:
| Field | Description |
|---|---|
| Audit File Export Format Code | Specifies the default audit file export format code. |
| Standard Account Type | Specifies the default type of standard GL accounts. |
| SMART SAF-T Modification | Specifies the type of SAF-T report modification to be used for generating data in the report. |
| Audit File Version | Specifies the current version of the SAF-T XML file. |
| Exclude Accountable Persons from Suppliers | Specifies that accountable persons will be excluded from the suppliers directory in the report and from Data Check in the document. |
| Exclude Natural Persons from Suppliers | Specifies that natural persons will be excluded from the suppliers directory in the report. |
On the Data Check tab, select the directories for which mandatory field completion will be verified when creating and editing records, as well as during the check when creating the audit file.
On the Data Check tab, fill in the following fields:
| Field | Description |
|---|---|
| Check Company Information | Specifies whether to receive notifications about incorrectly configured fields in the company information. |
| Check Customer | Specifies whether to receive notifications about incorrectly configured fields for certain customers. |
| Check Vendor | Specifies whether to receive notifications about incorrectly configured fields for certain vendors. |
| Check Bank Account | Specifies whether to receive notifications about incorrectly configured fields for certain bank accounts. |
| Check Post Code | Specifies whether to receive notifications about an incorrectly configured post code. |
| Check Address | Specifies whether to receive notifications about an incorrectly configured address. |
| Default Post Code | Specifies the post code to use if there is no value on the customer or vendor card. |
| Payment Method Code | Specifies the payment method to use if no value is specified for a payment or refund. |
| Check Item Cards | Specifies whether to receive notifications about incorrectly configured fields for an item/service. |
| Check Fixed Asset Cards | Specifies whether to receive notifications about incorrectly configured fields for a fixed asset. |
| Check Other Master Data | Specifies whether to receive notifications about information that was not correctly configured for master data. |
| Check Owner Cards | Specifies whether to receive notifications about incorrectly configured information for company owners. |
On the SAF-T Default Values tab, fill in the values for records that do not have them:
| Field | Description |
|---|---|
| Default Unit of Measure | Specifies the default unit of measure for records that do not have one. |
| Default UOM Digital Code | Specifies the default digital code for the unit of measure, used when the corresponding code is absent in the Unit Classifier. |
| Default Payment Source Document | Specifies the default document type for a transaction that does not have a source code. |
| Default Location Code | Specifies the default location for records that do not have one. |
| Costing Method for Resources and Jobs | Specifies the default costing method for a resource card. |
| Costing Method for Service Charges | Specifies the costing method for service charges. |
| Default Extraordinary Depreciation Method | Specifies the default extraordinary depreciation method for the period to be used in the Assets table. |
| Technical GL Account for FA Reclassification | Specifies the technical GL account used when generating the Asset Transactions table. It is used as a balancing account for fixed asset reclassification transactions. |
On the Default Document Type tab, fill in the following fields:
| Field | Description |
|---|---|
| Document Type for Purchase Invoices | Specifies the default document type for a purchase invoice. |
| Document Type for Purchase Credit Memos | Specifies the default document type for a purchase credit memo. |
| Document Type for Sales Invoices | Specifies the default document type for a sales invoice. |
| Document Type for Sales Credit Memos | Specifies the default document type for a sales credit memo. |
| Document Type for Service Invoices | Specifies the default document type for a service invoice. |
| Document Type for Service Credit Memos | Specifies the default document type for a service credit memo. |
| Default Document Type for Empty Source Code | Specifies the default document type for a transaction that does not have a source code. |
On the Transaction Types tab, the transaction type is determined based on the first event.
On the Transaction Types tab, fill in the following fields:
| Field | Description |
|---|---|
| Sales Payment First Event | Specifies the transaction type for sales where the first event is payment. |
| Sales Invoice First Event | Specifies the transaction type for sales where the first event is shipment. |
| Sales Partial Event | Specifies the transaction type for sales where the first event is partial payment/shipment. |
| Purchase Payment First Event | Specifies the transaction type for purchases where the first event is shipment. |
| Purchase Invoice First Event | Specifies the transaction type for purchases where the first event is payment. |
| Purchase Partial Event | Specifies the transaction type for purchases where the first event is partial payment/shipment. |
Audit File Export Format Setup
Click the 
button to open the Search function and enter Audit File Export Format Setup, then follow the corresponding link.
On the Audit File Export Format Setup page, configure the format and data types for export. Fill in the following fields:
| Field | Description |
|---|---|
| Audit File Export Format | Specifies the name of the export format. |
| Audit File Name | Specifies the default file name or file name template for the audit file. |
| Archive to Zip | Specifies whether the file should be archived into a Zip file. |
Select the created export format row and click Select Data Types for Export. The Audit Export Data Type Setup page will open, where you need to configure which data types to include or exclude from the export and preview tables. Click Reset Default Setup to recreate records in the audit export data type setup. Click Edit List to make changes on the page. Check the box in the row with the corresponding data type to add it to the export and/or to the preview table.
GL Account Mapping Setup
GL Account Mapping is required to set up the mapping of the existing chart of accounts to the standard one.
Click the button to open the Search function and enter GL Account Mapping, then follow the corresponding link.
On the GL Account Mapping page, click New to create a new record.
On the page that opens, fill in the following fields:
| Field | Description |
|---|---|
| Code | Specifies the mapping code that represents the reporting period. |
| Standard Account Type | Specifies the type of standard GL accounts. |
| Accounting Period | Specifies the start date of the accounting period to be used as the reporting period. |
| Starting Date | Specifies the start date of the reporting period. |
| Ending Date | Specifies the end date of the reporting period. |
| Standard Account Category No. | Specifies the standard GL account category or grouping code used for mapping. Fill in if you need to restrict the mapping by standard account category. |
| Standard Account No. | Specifies the standard account code or grouping code used for mapping. Fill in if you need to restrict the mapping by standard account number. |
| Include Incoming Balance | Specifies whether to consider the opening balance of GL accounts of the "Balance Sheet" type for mapping instead of the reporting period turnover. |
Click Initialize Mapping Source to create rows based on the existing chart of accounts. Click Update GL Entry Availability to mark GL accounts that have posted GL entries in green. If the "Include Incoming Balance" parameter is enabled, all posted GL entries are included in the calculation. Otherwise, only GL entries for the reporting period are considered. Fill in the Standard Account Category No. and Standard Account No. fields next to the corresponding GL account.
Source Codes Setup
Click the button to open the Search function and enter Source Codes, then follow the corresponding link.
On the page that opens, fill in the following fields for existing source codes:
| Field | Description |
|---|---|
| SAF-T Source Code | Specifies the code that will be exported to the JournalID XML node in the SAF-T file. |
| SAF-T Working Documents | Specifies that it will be included in the Working Documents table for transactions created using this source code. |
| Default SAF-T Document Type | Specifies the default document type for transactions created using this source code. |
| Exclude from First Event Mapping | Specifies whether to exclude the source code when creating the first event mapping by transaction types in the SAF-T export. |
SAF-T Tax Types Setup
Click the button to open the Search function and enter SAF-T Tax Types, then follow the corresponding link.
On the page that opens, fill in the following fields:
| Field | Description |
|---|---|
| Tax Code | Specifies the tax code. |
| Tax Description | Specifies the description of the tax type code. |
| VAT | Indicates that this tax code is VAT. |
To fill in tax details, click Details. On the Tax Type Details page, fill in the required tax information:
| Field | Description |
|---|---|
| Tax Code | Specifies the tax code for this tax type. |
| Effective Date | Specifies the effective date for payment of this tax code. |
| Expiration Date | Specifies the expiration date for payment of this tax code. |
| Description | Specifies the tax description. |
| Tax Percentage | Specifies the tax rate as a percentage (if an absolute tax rate does not apply). |
| Absolute Tax Rate | Specifies the fixed tax amount (if a relative tax rate does not apply). |
For taxes marked as VAT, you need to fill in the VAT Posting Setup.
Click the button to open the Search function and enter VAT Posting Setup, then follow the corresponding link.
For each combination of VAT Business Posting Group and VAT Product Posting Group, fill in the SAF-T Tax Codes field.
Accounting Policies Setup
Click the button to open the Search function and enter Accounting Policies, then follow the corresponding link.
In the directory, specify information about accounting policy elements, including the details of accounting policy orders (date, number) for the corresponding reporting periods. Also specify which accounting standards are applied for maintaining accounting records — national/international accounting standards, and the application of account classes.
| Field | Description |
|---|---|
| Code | Specifies the accounting policy code. |
| Description | Specifies the applied variant (criterion) and the period of validity. |
| Name | Specifies the name of the accounting policy element of the enterprise for the period for which SAF-T UA is generated. |
| Policy Document | Specifies the date, number of the regulatory document regarding the application of the specific accounting policy element. |
| NAS/IAS, IFRS Name | Specifies the reference to the relevant norm of national/international accounting standards (NAS/IAS), International Financial Reporting Standards (IFRS). |
| Export to SAF-T | Specifies that this accounting policy will be exported to the XML file. |
Stock Movement Types Setup
Click the button to open the Search function and enter SAF-T Stock Movement Types, then follow the corresponding link.
In the directory, configure stock movement codes for the corresponding operation types and document types of the item ledger entry. The combination of Item Ledger Entry Type and Document Type must be unique, while the movement type Code may repeat for different combinations.
On the page that opens, fill in the following fields:
| Field | Description |
|---|---|
| Item Ledger Entry Type | Specifies the type in the item ledger entries for this movement type. |
| Document Type | Specifies the document type in the ledger entries for this movement type. |
| Code | Specifies the movement type code. |
| Description | Specifies the description of the movement type. |