Staff List

Staff List is a capacious and simple tool for working with the enterprise structure, which is a collection of information about the company's departments and positions, and also provides information about vacancies and occupied positions. The staff list is formed based on the directory of actual and budget positions of the company.

Step 1 Viewing the staff list

The staf list valid for a certain period of time is displayed on the Staff List page.

In the upper panel of the form, set the parameters for viewing the staff list:

Parameters tab

Field	Description
Show budget/actual	Selects the type of positions displayed in the staff list: Actual (default) - only actual positions are displayed. Budget - only budget positions are displayed. All – positions of any type are displayed.
Show full-time/part-time	Select the type of positions displayed in the staff list: Only full-time (default) – only positions occupied by company employees are displayed. Part-time – only positions occupied by part-time employees of the company are displayed. All – positions of any type are displayed.
View:	Filter by period.
View as:	Display as of date or as turnover for the period.
Responsibility Center	Displays the responsibility center.

The staff list is a hierarchical structure, the first level of which is the subdivision. The second is the list of positions open in this subdivision.

The following information is displayed for each position in the staff list:

Staff List page

Field	Description
Type	Subdivision type (heading/unit). Subdivisions of the "Heading" type are used only to form the hierarchical structure of the company and are displayed in bold.
Subdivision code Subdivision name	Subdivision code and name - an element of the organizational structure.
Position code Position name	Code and name of the position corresponding to positions open in the subdivision.
Planned positions	The number of positions currently in the "Planned" status on the date generated by the "View by" value. Please note that the page displays the number of planned positions at the time of form generation. If they are approved or closed at a later time, the field will be empty.
Approved positions	The number of positions currently in the "Approved" status, on the date generated by the "View by" value.
Planned base salary	The sum of the base salaries for all positions currently in the "Planned" status, on the date generated by the "View by" value. The field value is selected from the "Base salary" field of the position card.
Planned allowances	The sum of the planned allowances for all positions currently in the "Planned" status, on the date generated by the "View by" value. The field value is selected from the "Allowance" field of the position card.
Planned monthly salary	The sum of the monthly salaries for all positions currently in the "Planned" status, on the date generated by the "View by" value. The field value is selected from the "Monthly salary" field of the position card.
Approved Base Salary	The sum of base salaries for all positions currently in the "Approved" status on the date generated by the "View by" value. The field value is selected from the "Base Salary" field of the position card.
Approved Allowances	The sum of planned allowances for all positions currently in the "Approved" status on the date generated by the "View by" value. The field value is selected from the "Allowance" field of the position card.
Approved Monthly Salary	The sum of monthly salaries for all positions currently in the "Approved" status on the date generated by the "View by" value. The field value is selected from the "Monthly Salary" field of the position card.
Responsibility Center	The responsibility center is displayed.
The following values ​​are also displayed: Inactive Approved Positions, Inactive Approved Base Salary, Inactive Approved Monthly Salary, Inactive Approved Allowances, Vacant Positions, Vacant Base Salary, Vacant Monthly Salary, Vacant Allowances, Filled Positions.

Step 2: Staff List Approval

To archive the staff list, click Archive and select Yes.

Please note that when using this function, the staff list will be generated on the date generated by the "View by" value. Only approved positions will be included in the order.

In fact, the page is a representation of the staff list on the date specified in the "Document date" field, created at a certain point in time and can be used for various purposes. If, based on the generated representation, it is necessary to generate a printed form of the order for approval of the staff list, you can additionally fill in the following fields:

Page Staff List Archive Path: Archive - Archived staff lists

Field	Description
Order No.	Staff list number.
Order No.	HR order number.
HR Department Manager code	Employee code – HR Department Manager. By default, the field is filled in based on the field of the same name from the “Organization information” setting (Organization information scenario).
Chief Accountant code	Employee code – chief accountant of the enterprise. By default, the field is filled in based on the field of the same name from the “Organization information” setting (Organization information scenario).
Order date	HR order date.
Staff List as of date	Staff list date.
Staff positions	Number of staff positions in the staff list.
Non-staff positions Number of non-staff positions in the staff list.
Status	Current status of the document, for example, Approved.

You can print the staff list form by clicking the Print button from the staff list archive card.

The Vacancy information report is generated based on the Staff List archive.

Step 3: Staff List Orders

You can add or delete individual positions and departments in the staff list using a special document – ​​Staff List Orderr. To register a new order to change the staff list, fill in the following fields in the document header:

Staff List Orderpage, the header

Field	Description
No.	Internal document number. The field is filled in automatically.
HR Department Manager Code	Employee code – HR Department Manager. By default, the field is filled in from the field of the same name from "Organization Information" (Organization Information scenario).
HR Order No.	HR Order Number according to the number series.
HR Order Number Series	HR Order Number Series from which the HR Order Number will be created.
HR Order Date	Date of the HR Order used to generate printed forms of documents.
Description	Text field in which the staff list configuration base is entered. The specified text is displayed in the "due to" field of the printed form of the order on making changes to the staff list.
Document date	Internal document date.
Posting date	The date on which these changes will be displayed in the staff list.
Start date	Start date.
Status	Current document status: Open and Released.
Chief Accountant code	Employee code - Chief Accountant of the enterprise. By default, the field is filled in from the field of the same name from "Organization Information" (Organization Information scenario).
Responsibility center	The responsibility center is displayed.

In the lines of the document, specify the subdivisions/positions affected by the changes:

Staff List Order page, the lines

Field	Description
Type	Element of the organizational structure to which changes will be made: • Position • Subdivision • Staff List • Job title.
Code	Specify the code of the subdivision or position (depending on the type selected in the Type field) to which changes will be made.
Name	Name of the position/subdivision. Automatically filled in when filling in the Code field.
Action	Type of change: • Approve – approve the position/subdivision and include it in the staff list. • Open – open approved positions/subdivisions for making changes. • Close – close the position/subdivision in the staff list. • Rename – used for the printed version of staff list orders. When renaming a Subdivision by posting the Staff List Order, positions for the subdivision with a new name can be automatically created and approved for active positions of the subdivision with the old name (positions for the subdivision with the old name are automatically closed), and lines of Transfer to new positions in labor contracts can be created (using the automatic creation of a Group Transfer Order) (with the creation of labor contract line conditions). Renaming and similar related actions are also available for a job title. • Change – used to change the number of rates for a budget position (please refer to the "HR and Payroll Setup" module: Use staff list orders = ON, Use budget positions = ON).
New subdivision code	In the printed form of the SL ​​order, the "New subdivision code" field is used according to the "rename division" type. The process is still as follows: create a new division with a new name and transfer all positions with employees there.
New position code	The process is still as follows: create a new position with a new name and transfer all positions with employees there.
New name	Inactive for editing, the name is taken from the "New subdivision code" field.
Responsibility center	The responsibility center is displayed.
Rate	Rate. If the rate for a budget position is changed, a new value must be specified.
To save a document from accidental changes, it can be transferred to the Released state (Actions tab, Functions block, Release button). You can open an already released document by clicking the Open button. To approve an order and make changes to the staff list, click the Posting – Post button. To generate a printed form of an order to make changes to the staff lit, click Print.

Posted staff list orders are available for viewing in the list of posted documents.

A printed form of an order to make changes to the staff list can also be generated from the posted document form.

On the Related tab you can customize the text of the order.

To do it, use the Text Template in the Staff List Order Header:

%JobTitleName%

%NewJobTitleName%

%JobTitleCodeKP%

%NewJobTitleCodeKP%

%StartDate%

Step 4: Create a mass salary increase

Using the "Create a salary increase" periodic task, you can automatically create actual positions with the required parameters and formalize the transfer with a group order.

Create a salary increase report

Field	Description
Coefficient	The coefficient applied when increasing salaries.
HR Order No.	HR order number.
HR order date	HR order date.
Start date	The start date of the new position.
Calendar code	If you need to change the calendar, specify a new value.
Calculation group code	If you need to change the calculation group code, specify a new value.
Posting group	If you need to change the posting group, specify a new value.
Increase by amount	The amount applied when increasing salaries.
Subdivision Filter area	If necessary, you can specify filters by subdivisions for which the periodic task will be launched.
Employee Filter Area	If necessary, you can specify filters by employees for which the periodic task will be launched.
Additional Parameters/Maximum Line Creation Time	Defines the maximum time for generating report lines. If this time is exceeded, the report generation will be canceled. The value must be in the [d.]hh:mm .ffffff format. Milliseconds can be included, but they will not be taken into account.
Additional Parameters/Maximum Number of Lines	Defines the maximum number of lines included in the report. If this number is exceeded, the report generation will be canceled.
Additional Parameters/Maximum Number of Documents	Defines the maximum number of documents included in the report. This parameter applies only to document reports. If this number is exceeded, the report generation will be canceled.
After clicking "OK", a group order will be created that will contain lines with a transfer to a new actual position created according to the specified parameters.

The order must be checked and approved. If the Use Staff List Orders checkbox is enabled in HR and Payroll Setup, the order is created.