Scenario "PFU Documents"
Path: Reports / Statutory Reporting / PFU Documents
The PFU Documents functionality is designed for maintaining and generating all required reports for sick leave and other aids funded by the PFU, such as the PFU Commission Protocol, PFU Application-Calculation (in Excel and JSON formats), Notification of Payment of Funds (in Excel format) from a single document, as well as for creating payroll documents to accrue sick leave and other PFU-funded aids in the between period and creating payment journals for PFU-funded payments.
Step 1 Setup of report signatories
Path: Default Signature Setup.
To configure default signatories for the PFU Commission Protocol report, it is necessary on the Default Signature Setup page to configure signatories for report 70951311. The correspondence between Employee Type on the Default Signature Setup page and PFU Commission members is as follows:
| Employee Type | Commission Member |
|---|---|
| Head Of Commision | Head Of Commision. |
| Deputy Head Of Commision | Deputy Head Of Commision. |
| Member 1 | First Commission Member. |
| Member 2 | Second Commission Member. |
| Member 3 | Third Commission Member. |
Step 2 Creating PFU Documents
Path: Reports / Statutory Reporting / PFU Documents
The PFU Document consists of several parts:
- Header
- Lines (information about sick leave orders is filled in)
- Additional Benefit (information about other types of PFU-funded aids is filled in, namely: funeral benefit, reimbursement of funeral expenses for the deceased, transfer to lighter lower-paid work)
- Commission (signatories for the PFU protocol, filled in by default from the Default Signature Setup page).
The Header of the PFU Document contains the following fields:
| Field | Description |
|---|---|
| No. | PFU document number. Determined automatically according to the number series defined in the Human Resources Setup. This number is exported to the PFU Commission Protocol report as the protocol number. |
| Document Date | Document creation date. This date is exported to the PFU Commission Protocol report as the protocol date. |
| Period Code | The period code for which sick leave orders should be retrieved to create reports and payroll documents. By default, the field is automatically filled with the period code corresponding to the creation date. If necessary, the field value can be changed manually. |
| Calculation Group Code | Payroll calculation group code for creating payroll documents for sick leave accrual from the PFU Document. Only calculation groups with Type = Between and Advance Group = No are available for selection. |
| Status | Document status. The field is filled automatically and displays the current document status ("Released" / "Open"). |
| Application Date | Date of the PFU Application-Calculation. This date is exported to the PFU Application-Calculation report (Excel format) as the application creation date. |
| Application Status | Application-calculation status. The field is filled automatically and displays the current application status when certain actions are performed: when payroll documents are created, the status changes to "Calculated"; when exporting the application in JSON format, the status changes to "Exported". |
Step 3 Suggest sick leave orders
Path: Reports / Statutory Reporting / PFU Documents / Protocol / Suggest Sick Leave Orders
Using the Suggest Sick Leave Orders function, it is possible to retrieve posted sick leave orders into the PFU Document. When the button is pressed, a list of posted sick leave orders opens with the Period Code defined in the PFU Document header, as well as those that have not been selected in another PFU Document. Also, orders with the Correction = Yes flag are excluded from the list of available orders.
After selecting posted sick leave orders, the system automatically fills in the following fields in the Lines section of the PFU Document:
| Field | Description |
|---|---|
| Sick Document No. | Number of the sick leave order included in the PFU Document. |
| Employee No. | Employee code from the sick leave order. |
| Employee Name | Employee name from the sick leave order. |
| Start Date | Start date of illness from the sick leave order. |
| End Date | End date of illness from the sick leave order. |
| Sick Certificate Series | Series of the sick leave certificate. |
| Sick Certificate No. | Number of the sick leave certificate. |
| Cause of Disability | Reason for incapacity from the sick leave order. |
| Continuous | If the sick leave order is a continuation, the value is Yes. If the sick leave order is primary, the value is No. |
| Days | Number of calendar days of the sick leave certificate paid by the Employer and the PFU. |
| Payment Days | Number of days paid at the expense of the PFU. |
| Payment Percent | Payment percentage of the sick leave certificate. |
| Reasons for Refusal to Appoint Aid | Reason for refusal from the sick leave order. |
| Unpaid Days by Rejection Reason | Days for which payment was refused. |
Step 4 Suggest additional aids
Path: Reports / Statutory Reporting / PFU Documents / Protocol / Additional Aid
Using the Suggest Additional Aid function, it is possible to retrieve into the PFU Document operations for other types of PFU-funded aids, namely: funeral benefit, reimbursement of funeral expenses for the deceased, transfer to lighter lower-paid work. When the button is pressed, operations from the Payroll Element Ledger are opened with filters by payroll elements defined in the FSS Reporting section on the Payroll Report Setup page, with a filter by payment source PFU, with a filter by Period Code defined in the PFU Document header, as well as operations that have not been selected in another PFU Document.
Please note, for correct generation of the printed form of the PFU Application-Calculation, in cases where funeral aids or reimbursement of funeral expenses for the deceased are received by relatives of the employee (payment recipients), when adding an operation in the Employee Journal, it is necessary to fill in the "Relative Person Code" field with the code of the deceased Person, and also add information about the death certificate for the deceased employee in the Person Documents.
After selecting operations, the system automatically fills in the following fields in the Additional Aids section of the PFU Document:
| Field | Description |
|---|---|
| Benefit Type | Type of benefit depending on the selected payroll element (funeral, burial, transfer to lower-paid job) |
| Employee No. | Employee code |
| Employee Name | Employee name |
| Relative Person Code | Code of the deceased relative for whom funeral aid or reimbursement of funeral expenses is received |
| Amount | Value from the Amount field in the Payroll Element Ledger. If the accrual is entered without an amount for the purpose of further calculation in the payroll document, the calculated amount will be retrieved into reporting from the posted payroll document. In this case, the Amount field in the PFU Document will not be filled in. |
| Start Date | Start date from the Payroll Element Ledger. |
| End Date | End date from the Payroll Element Ledger. |
Step 5 PFU Commission Protocol
Path: Reports / Statutory Reporting / PFU Documents / Protocol / Print
Based on the operations added to the PFU Document, the report "PFU Commission Protocol" can be generated. Signatories for the report are retrieved from the Commission section. Default signatory setup is described in Step 1.
Step 6 Creating payroll documents
Path: Reports / Statutory Reporting / PFU Documents / Request / Create Payroll Documents
Payroll documents for the Between period can be created from the PFU Document to accrue sick leave and other types of additional aids funded by the fund. To do this, it is necessary to select a calculation group in the document header. Only calculation groups with Type = Between and Advance Group = No are available for selection. Also, for the ability to create payroll documents, the PFU Document status must be Released.
When the button is pressed, the system will create between payroll documents, while only accruals that exist in the PFU Document will be included in the payroll document (regardless of whether the employee has other accruals in the Payroll Element Ledger that belong to the selected calculation group). After creating payroll documents for sick leave orders, the Payroll Document No. column in the Lines section on the PFU Document page will be filled in. Please note that the posting date in the created payroll documents will be determined according to the Document Date in the PFU Document header.
Created payroll documents can be viewed via the Payroll Documents button on the PFU Document page. After posting the created payroll documents, they can be viewed via the Posted Payroll Documents button on the PFU Document page. Also, after posting payroll documents for sick leave orders, the Posted Payroll Document No. column in the Lines section on the PFU Document page will be filled in.
Please note, to create a PFU Document for sick leave that is accrued immediately in the employee's final settlement, it is necessary first to create final payroll documents for such sick leave, and then retrieve such sick leave orders into the PFU Document to print the required reports and generate the payment journal funded by the PFU.
Step 7 PFU request
Path: Reports / Statutory Reporting / PFU Documents / Request / Print
Path: Reports / Statutory Reporting / PFU Documents / Request / Export JSON Statement
After posting payroll documents, it is possible to generate the PFU request report from the PFU Document for sick leave and other types of aids defined in it.
Please note that the PFU Document functionality does not provide the ability to generate an application-calculation based on unposted payroll documents.
To generate the application-calculation in Excel format from the PFU Document, it is necessary to press the Print button in the Request category on the PFU Document page.
To generate the application-calculation in JSON format (for further upload to the PFU portal), it is necessary to press the Export JSON Statement button in the Request category on the PFU Document page.
Step 8 Creating payment journals
Path: Reports / Statutory Reporting / PFU Documents / Request / Create Payroll Sheets
After receiving funds for PFU-funded payments, it is possible to generate a payment journal from the PFU Document for sick leave and other types of aids defined in it. To do this, it is necessary to press the Create Payroll Sheets button in the Request category on the PFU Document page.
When the button is pressed, the system will create payment journals with the payment source funded by the fund. At the same time, if the PFU Document contains different accruals included in the Between calculation and the Final calculation, the system will create two separate payment journals for such accruals: one with the Between = Yes flag, the second with the Between = No flag.
Also, after the system creates payment journals, in the payment journal header it is necessary to select the correct Company Bank Code from which funds will be transferred to employees.
Step 9 PFU Notification of Payment of Funds
Path: Reports / Statutory Reporting / PFU Documents / Request / Print
After posting the payment journal, it is possible to generate the PFU Notification of Payment of Funds report from the PFU Document for sick leave and other types of aids defined in it.
To generate the report in Excel format, it is necessary to press the Print button in the Request category on the PFU Document page.