Letter of Attorney for Sales

A Letter of Attorney is a written document issued by one person to another person, authorizing them to represent the issuing party before third parties. The issuing party is known as the principal, and the person to whom it is issued is known as the representative. The Letter of Attorney is a unilateral legal instrument, and therefore, only the principal's signature is required on it, while the representative does not need to sign.

In Business Central, there is functionality available to create Letters of Attorney for sales and sales returns when it is necessary to carry out sales transactions using a Letter of attorney.

Configuration

Similar to the Letter of Attorney for Purchases, the Letter of Attorney for Sales also requires some initial configuration. You need to make or verify the settings on the Sales & Receivables Setup page.

1. The Unique Letter of Attorney, Letter of Attorney Validity, and Letter of Attorney Nos. fields should have values similar to the purchase module settings.
2. Return Letter of Attorney Nos. determines the code series to be used for assigning numbers to new sales return Letter of Attorney documents.

Structure of the Sales Letter of Attorney Document

Unlike the Purchase Letter of Attorney, the Sales Letter of Attorney document only has a header. Pay attention to filling in the following fields:

• Customer No. determines the customer number associated with the document and is automatically filled when creating a sales Letter of Attorney.
• Sell-to Contact No. specifies the contact number for whom the sales Letter of Attorney is issued. It is manually filled from the drop-down list of customer contacts. After filling in the Sell-to Contact No., information regarding the person's full name, identification document type, document number, series, issuing authority, and date will be automatically populated from the Contact Card page and the related Identification Documents page.
• Document Date determines the date of the document, which is filled with the creation date by default.
• Validity Date specifies the end date of the document's validity, which is determined based on the settings in the purchase module.
• Qty. in Documents and Qty. in Shipments indicate the number of related sales documents and the number of related posted warehouse receipts, respectively. These fields are not editable, and changes are automatically reflected when the document count or receipts are updated.
• Document Type and Document No. define the document type and number of the underlying document for the Letter of Attorney, respectively. These fields are automatically populated only when creating a Letter of Attorney directly from a sales document.

Creating a Sales Letter of Attorney and Linking it to a Sales Document

You can create a Sales Letter of Attorney in several ways:

1. Directly from the sales document page: Sales Order or Sales Invoice, by using the Actions > Functions > Create Letter of Attorney feature. In this case, the document type, document number, and customer information will be automatically filled in.
2. From the Sales Order or Sales Invoice page, using the Letter of Attorney Number field. Click the drop-down list and click +Create.
3. From the Customer Card page.
4. From the Sales Letter of Attorney List page.

To link a Letter of Attorney to a sales document, you need to specify the Letter of Attorney Number on the Sales Order or Sales Invoice page. In this case, information regarding the vendors, product, quantity, units of measure, and the underlying document will be automatically filled in.

If the Unique Letter of Attorney parameter is enabled in the Sales & Receivables Setup, you can only link a Letter of Attorney to one purchase document.

The Sales Letter of Attorney should be issued upon completion of the filling process.

Sales Return Letter of Attorney

A separate type of Letter of Attorney is the Sales Return Letter of Attorney. This Letter of Attorney belongs to the Sales module but has its own page. It is created from the Sales Return page using the Actions > Functions > Create Letter of Attorney feature or from the Sales Return Letter of Attorney List page.

Similarly to the Purchase Letter of Attorney, the Sales Return Letter of Attorney has a header and a tabular section. The header fields are identical to the Purchase Letter of Attorney, except for the Bill-to Customer No. and Bill-to Customer Name fields, which replace the Vendor No and Vendor Name fields. For s Sales Return Letter of attorney, the data of an organization's Employee is used instead of a Sell-to Contact No. as in the Sales Letter of Attorney.

The rows in the tabular section of the Sales Return Letter of Attorney contain information about the returned product: description, quantity, unit of measure. It also includes the type and number of the underlying document in the Source Document Type and Source Document No. fields, respectively.

The Sales Return Letter of Aattorney should be issued upon completion of the filling process. Once the Sales Return Letter of Attorney is created and linked to a purchase document, you will have the option to print the Letter of Attorney.