Creating a VAT Invoice from Specific Documents

In cases where items are written off, fixed assets are liquidated by own decision, items are exported, or they are sold below cost, separate VAT invoices need to be issued.

VAT Invoice for FA liquidation by own decision

Since fixed assets are liquidated by own decision, the writeoff of a fixed asset must be accompanied by VAT calculation and the issuance of a VAT invoice.

Note A liquidation VAT invoice cannot be consolidated.

Required settings

Before creating a VAT invoice from an FA Writeoff Act, make sure all necessary settings are in place:

1. The corresponding VAT Business Posting Group is configured on the VAT Business Posting Group page. In the VAT Registration No. field, enter the 400000000000 value. This value is a legal requirement for the correct creation of a VAT invoice in case of liquidation of fixed assets.
2. On the VAT Posting Setup page, for a specific combination of a VAT Business Posting Group and VAT Product Posting Group, select the 05 value in the VAT Inv. Keeping Reason field. This value is a legal requirement for the correct creation of a VAT invoice in case of liquidation of fixed assets.

Creating a VAT Invoice from FA Write-off Act

Since the liquidation of fixed assets by the taxpayer's independent decision is equated to the supply of goods, the writeoff of the fixed asset is accompanied by the calculation of VAT and the issuance of a VAT invoice.

Creating a VAT Invoice

Do the following to create a VAT Invoice from an FA write-off act:

1. Create and post an FA Write-off Act. Read more in Fixed Assets Writeoff Acts.
2. Choose the icon, enter Posted FA Writeoff Act, and then choose the related link.
3. Open the necessary act and click Related > Create VAT Invoice.
4. An appropriate VAT Invoice will be created.
5. To view the created VAT Invoice, go to the Sales VAT Invoice List page.

Creating a VAT Invoice for Inventory Shipments

A detailed description of the process of generating a tax invoice based on the posted Inventory Shipments is provided in the section Compensating VAT Invoice.

Creating a VAT Invoice for sales with a zero price or sales below cost

In both of these cases, the vendor (seller) must create two VAT invoices - one for the actual price (even if it is zero), the other for the amount of VAT on the excess of the tax base over the actual price.

Before creating a VAT invoice for sales below cost, make sure all necessary settings are in place:

1. Choose the icon, enter Tax Setup, and then choose the related link.
2. On the Tax Setup page, the Sales tab, set the following field values:

Field	Description
VAT Bus. Group for Sales below cost	Select a VAT Business Group that will be used by default when creating a consolidated Sales VAT invoice at price below cost.
Sales Below Cost Text	Specify the text that is added to item description by default in the lines of consolidated Sales VAT Invoice at price below cost.
Use initial cost for VAT invoice on sales below cost	Enable this setting so that when calculating the tax base for VAT invoice on sales below cost for imported serial or lot items, the system takes the purchase price of the items without considering allocated additional costs.

3. Choose the button, which will open the Search function and enter VAT Posting Setup and then choose the related link.
4. On the VAT Posting Setup page, set values ​​for the fields:

Field	Description
VAT Bus. Posting Group	Specify the business group that will be used when creating VAT invoice for sales with zero price or at price below cost.
VAT Inv. Keeping Reason	Set VAT Inv. Keeping Reason = 15.

Note When creating a sales VAT invoice with zero value and VAT invoice for the sales below cost, the method VAT Invoice Creation for the VAT Business Posting group specified in the sales document must be Invoice.

Other settings can be viewed on the VAT Posting Setup page. You can create the first VAT invoice by selecting the function in the Posted Sales Invoice > Create VAT invoice or by running the task Reform VAT Inv. From Date. The second VAT invoice is generated no later than the last day of the month as a Consolidated Sales VAT Invoice for the amount of VAT on the excess of the tax base over the actual price.

To create a consolidated Sales VAT Invoice, run the Create Sales VAT Invoice for sales below cost job.

1. Choose the icon, enter Create Sales VAT Invoice for sales below cost, and then choose the related link.
2. In the request window, set the period for which sales will be included when running the job, by filling in the Period From and Period To fields, respectively. In the Issue Date field, specify the date of the VAT Invoice generation.
3. After the system processes the sales documents for the specified period, a consolidated VAT invoice for the amount of VAT will be created for the excess of the tax base over the actual price.

Note When creating VAT invoices at a price below cost, reversed sales transactions are excluded.

Fixed Asset sales VAT invoice with zero price or sales below cost

When selling Fixed Assets at a zero price or a price lower than the residual book value, after transferring such fixed assets to disposal groups in the period of the sale transaction, it is necessary to reformulate the VAT invoice through the task Formation of tax invoices for the period. Thus, the system will create the first VAT Invoice at zero or lower selling price of the corresponding Invoice. The second VAT Invoice, formed through the task Create Sales VAT Invoice for sales below cost, will be created, taking as a calculation basis the balance (residual) value of fixed assets that has developed as of the beginning of the reporting (tax) period in which such a transaction is carried out. Accordingly, the calculation takes into account all accrued depreciation and changes in value as a result of reclassification and/or modernization that are relevant to the reporting period preceding the date of sale of such fixed assets.

In the case of disposal of a fixed asset with zero price and zero residual value, a summary VAT invoice is created with a zero Base Amount. After that, the user must manually specify the market value in the Base Amount field.

Note Before creating a VAT invoice for sales below cost, make sure that the depreciation book used for the disposal of the fixed asset matches the one specified in the FA Depreciation Book for Disposal field on the Fixed Assets Setup page. If the books do not match, the VAT invoice will not be created.

Tax Invoice from Customs Declaration

Operations related to the export of goods from Ukraine are subject to VAT and taxed at a zero rate. The date of occurrence of tax liabilities in the case of goods export is the date of customs declaration, which certifies the crossing of the Ukrainian customs border.

Required Setup

Export VAT invoice

Before creating a VAT invoice from a customs declaration export, make sure that all necessary settings are in place:

1. Configure the appropriate VAT Business Posting Group on the VAT Business Posting Group page. In the VAT Registration No. field, enter 300000000000. This value is a legal requirement for correct creation of a VAT invoice for goods export.
2. In VAT Accounting Setup, in the intersection of the corresponding VAT Business Posting Group and the VAT item group, select 07 - export of goods outside the customs territory of Ukraine as the Reason for Non-Issuance of Tax Invoice. This value is a legal requirement for correct creation of a VAT invoice for goods export.
3. In the Reason for Non-Issuance of Tax Invoice ledger, enable Export contract data and Customs declaration data for the chosen reason.

To create the VAT invoice, the export VAT Business Posting Group must use the Invoice method for VAT invoice creation.

Export regime VAT invoice

Before creating a VAT invoice from the export regime, make sure that all necessary settings are in place:

1. Configure the appropriate VAT Business Posting Group on the VAT Business Posting Group page. In the VAT Registration No. field, enter 300000000000.
2. In VAT Accounting Setup, in the intersection of the corresponding VAT Business Posting Group and the VAT item group, select 22 - on operations for export regime of goods outside the customs territory of Ukraine, subject to VAT at the standard rate or 14% as the Reason for Non-Issuance of Tax Invoice. This value is a legal requirement for correct creation of a VAT invoice for export regime goods. Fill in the Tax Invoice Number Code field for the 0% VAT item group.
3. In Tax Setup (Ukraine), activate the Check sale VAT invoice field and specify KG as the unit of measure in Units of Measure for export regime. With these settings, the system will validate line quantities and units of measure in export regime VAT invoices according to legislation.
4. In the Reason for Non-Issuance of Tax Invoice ledger, enable Export regime, Export contract data, and Customs declaration data.

To create the VAT invoice, the export regime VAT Business Posting Group must use the Invoice method for VAT invoice creation.

Creating a VAT Invoice from Customs Declaration Export

To create a VAT invoice from a Customs Declaration Export:

1. Create and release a Customs Declaration Export document. Learn more in Customs Declaration Export.
2. On the page of the created customs declaration, click Functions > Create VAT Documents.
3. A corresponding VAT invoice will be created.
4. To view the created VAT invoice, click Customs Declaration > VAT Invoice.

Creating a VAT Invoice from Customs Declaration Import

To create a VAT invoice from a Customs Declaration Import:

1. Create a Customs Declaration Import document. Learn more in Customs Declaration.
2. On the page of the created customs declaration, click Functions > Create Expense and VAT Documents.
3. A corresponding VAT invoice will be created.
4. To view the created VAT invoice, click Related > Customs Declaration > VAT Invoice.

Free export

For free export, the minimum base rule does not apply. When creating a sales invoice, do not choose the minimum base VAT Business Posting Group. Instead, choose a standard export VAT Business Posting Group with Reason for Non-Issuance of Tax Invoice = 07.

A second minimum-base VAT invoice (with Reason for Non-Issuance of Tax Invoice = 15) is not created.

Useful Links

VAT Accounting Setup
Inventory Shipment (Write-off)
Fixed Assets Write-off
Customs Declaration Customs Declaration Export