Customs Declaration

Customs Declaration is a document that is created when goods cross the customs border, and declaration of such goods of a certain customs regime (export, import, re-export, temporary import, etc.) is obigatory. The accrual of appropriate customs duties should be paid in order to use the imported goods afterwards. The customs declaration contains information regarding the quantity and types of goods crossing the customs border and their value, as well as other indicators that are the basis for calculating customs fees.

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Setup

Additional Parameters

These are additional parameters for Items, which are used for creating Prioritized Numbering of Lines in Customs Declaration.

• Search for Additional Parameters, and then choose the related link.
• Click New.
• Indicate desirable Code, Description.
• Choose the Type: Volume or Description.

Preference Certificates

This is the page where a user can indicate what kind of certificates exist and which of them releives the imported items of duty (Customs Category), which is defined by Free of Import Tax column.

• Search for Preference Certificates, and choose the related link
• Click the New button,
• Indicate desirable Code, Description,
• Mark if Country Code should be mandatory,
• Indicate if the preference certificate is free of any import tax/duty by selecting specific Custom Category,
• Preference certificate should be selected on Item Card.

Note: Preference Certificate can be indicated separately on LOT as well. If a specific LOT is Free of Import Tax, a user can indicate it on the LOT card.

Custom Category Setup

This is the page where user can set up taxes per Custom Category, Country of Origin, Unit of Measure, Currency, and indicate Calculation Type.

• Search for Customs Category Setup, and choose the related link,
• Choose the desirable Custom Category Code,
• Choose the Country of Origin (optional),
• On the right side, choose the Custom Fees Code,
• Select the Calculation Type (Amount/Unit, %, or Fixed Amount),
• Select the Currency in which the tax is calculated,
• Choose the Unit of Measure/Item parameter,
• Indicate Number of Units (optional),
• Indicate Amount/%.

Required Information on Item Card

• On an Item Card, fill in the Custom Category Code field (which is already created in the previous step),
• To get the right measurement and relations between the units of measures:
  • On the header, fill in the Base Unit of Measure field,
  • On the Inventory line section, fill in the Package Unit of Measure field,
  • Go to the NAVIGATE section and click the Units of Measure button to create a relation between the units of measure,
• On the Item Tracking line section, in the Item Tracking Code field, indicate the tracking code if it exists on the item tracking, which has CD Tracking Setup for required warehouses; if the item is Lot-tracked, then in setup, all inbound and outbound operations should be marked, as well as CD Specific Tracking
• On the Item Tracking line section, in the Lot Nos field, indicate the LOT No.

Create CD Types

User should add all the existing types of CDs. This can be Reexport, Temporary and Customs.

• Search for CD Types, and then choose the related link,
• Click the New button,
• Indicate CD Type No,
• Indicate the Description CD Type (For example: Temporary, Custom or Reexport),
• Indicate Storage Days for tracking the due dates of the customs declaration.

Create CD Number

• Search for CD Numbers, and choose the related link,
• Click the New button,
• Fill in the CD number,
• Choose the CD Type,
• If necessary, a user can indicate CD Reg. No. Date and Expiration Date,
• Storage Days are imported automatically from the selected CD Type, but the user can change it manually as well,
• CD Registration Number and CD Archive Number can be filled in anytime, which represents the real Customs Declaration numbers.

Create CD Header

• Search for Customs Declarations, and then choose the related link,
• Click the New button,
• Fill in the No. or thesystem will assign the code automatically according to number series setup,
• Records are imported when the user clicks Create CD No. Information in Purchase Order or in Transfer Order (this process is described below).

Import of Goods in Customs Department

Gathering Information from Purchase Order for Customs

• Search for Purchase Order, and choose the related link,
• Click the New button,
• In the General section, fill in the CD No. field with the virtual CD number,
• In the General section, fill in the CD Header No. field with the Internal CD Header No,
• In the Line section, add Items,
• To generate a unique LOT No, click Assign LOT. No,
• Click Create Tracking Information to create Item Tracking Lines,
• Click Create CD No. Information to move all the information regarding LOT and Item Tracking from the purchase lines to the Customs Declarations (which is indicated in the General section, CD Header No. field),
• Post the purchase order.

Gathering Information from Transfer Order for Customs

• Search for Transfer Order, and choose the related link,
• Click the New button,
• In the General section, fill in the CD Number field (which was indicated in the Purchase Order),
• In the General section, fill in the New CD Number field with the number of the customs declaration to which the declaration is transfering,
• Fill the information regarding Lines:
  • Click Get Purchase Receipt Lines,
  • Or fill in the section Lines manually.

Custom Declaration

• Search for CD List and choose the related link,
• Click the New button,
• In the General section, fill in the Vendor No. field with the number of the vendor from whom the goods were purchased,
• Fill in the Header information: Vendor No, Currency, Pay-to Customs Charge No,
• Use Functions > Import Transfer Shipment Lines to import lines,
• Use Functions > Import Lines Into CD for posted purchase receipt line import,
• In lines, for item which has preference certificate and the tax is indicated in Customs Category Setup, which is selected on Preference Certificate filter, Free of Import Tax should be marked,
• Use Distribute Item Customs Charges,
• All taxes, except for the one indicated in item Preference Certificate, should be calculated according to Customs Category Setup,
• Post Customs Declaration.

Sales

• Search for Sales Order and choose the related link,
• Click the New button,
• Indcate the Sales Order header information,
• Indicate CD Header, CD Number and New CD Number,
• Select items and indicate item tracking lines according to CD Header and CD Number,
• Post the Sales Order,
• Quantities will be deducted from the CD Number in the CD Header list.