Creating a VAT Invoice from Specific Documents

In cases where items are written off, fixed assets are liquidated by own decision, items are exported, or they are sold below cost, separate VAT invoices need to be issued.

VAT Invoice for Inventory Shipments

When items are written off, the object of taxation for calculating compensating tax liabilities for VAT is not the market value or the cost of these products, but the cost of items or services, which were purchased with VAT and used for the production of these products. When items are written off, a compensating sales VAT invoice, issued to own organization, will be created.

Required settings

1. On the VAT Business Posing Group page, create or enable settings for the existing VAT Business Group for import of services in the following fields:

Field	Action
Automatic VAT Invoice	Enable this option if you need to create a VAT invoice automatically when posting an inventory shipment.
ITN	Enter the following value: 600000000000.

2. On the VAT Posting Setup page, for a specific combination of a VAT Business Posting Group for Inventory Shipment and VAT Item Group, set the 13 – due to using production and non-production means, other items/services for non-economic activities value in the VAT Inv.Keeping Reason field.

Creating a VAT Invoice for Inventory Shipments

1. Crete and post Inventory Shipment for a configured VAT business group.
2. A Sales VAT Invoice will be created automatically when posting an Inventory Shipment.
3. To check the created VAT invoice, open Posted Item Shipments and click Navigate. In the VAT Invoice line, go to Number of Entries field.
4. Select a VAT invoice from the Sales VAT Invoice List.
5. On the Sales VAT Invoice page, click Post to post the sales VAT Invoice.

Creating a VAT Invoice from FA Write-off Act

Since the liquidation of fixed assets by the taxpayer's independent decision is equated to the supply of goods, the writeoff of the fixed asset is accompanied by the calculation of VAT and the issuance of a VAT invoice.

Required settings

Before creating a VAT invoice from an FA Writeoff Act, make sure all necessary settings are in place:

1. The corresponding VAT Business Posting Group is configured on the VAT Business Posting Group page. In the VAT Registration No. field, enter the 400000000000 value. This value is a legal requirement for the correct creation of a VAT invoice in case of liquidation of fixed assets.
2. On the VAT Posting Setup page, for a specific combination of a VAT Business Posting Group and VAT Product Posting Group, select the 05 value in the VAT Inv.Keeping Reason field. This value is a legal requirement for the correct creation of a VAT invoice in case of liquidation of fixed assets.

Creating a VAT Invoice

Do the following to create a VAT Invoice from an FA write-off act:

1. Create and post an FA Write-off Act. Read more in Fixed Assets Writeoff Acts.
2. Choose the icon, enter Posted Fixed Asset Writeoffs, and then choose the related link.
3. Open the necessary act and click Related > Create VAT Invoice.
4. An appropriate VAT Invoice will be created.
5. To view the created VAT Invoice, go to the Sales VAT Invoice List page.

Creating a VAT Invoice for Sales below Cost

In case of delivering items the tax base of which exceeds the actual delivery price, a consolidated VAT invoice should be drawn up no later than the last day of the month for the amount of VAT on the excess of the tax base over the actual price.

Before creating a VAT invoice for sales below cost, make sure all necessary settings are in place:

1. Choose the icon, enter Tax Setup, and then choose the related link.
2. On the Tax Setup page, the Sales tab, set the following field values:

Field	Description
VAT Bus. Group for Sales below cost	Select a VAT Business Group that will be used by default when creating a consolidated Sales VAT invoice at price below cost.
Sales Below Cost Text	Specify the text that is added to item description by default in the lines of consolidated Sales VAT Invoice at price below cost.
Use initial cost for VAT invoice on sales below cost	Enable this setting so that when calculating the tax base for VAT invoice on sales below cost for imported serial or lot items, the system takes the purchase price of the items without considering allocated additional costs.

To create a consolidated Sales VAT Invoice, run the Create Sales VAT Invoice for sales below cost job.

1. Choose the icon, enter Create Sales VAT Invoice for sales below cost, and then choose the related link.
2. In the request window, set the period for which sales will be included when running the job, by filling in the Period From and Period To fields, respectively. In the Issue Date field, specify the date of the VAT Invoice generation.
3. After the system processes the sales documents for the specified period, a consolidated VAT invoice for the amount of VAT will be created for the excess of the tax base over the actual price.

Note
When creating VAT invoices at a price below cost, reversed sales transactions are excluded.

Tax Invoice from Customs Declaration

Operations related to the export of goods from Ukraine are subject to VAT and taxed at a zero rate. The date of occurrence of tax liabilities in the case of goods export is the date of customs declaration, which certifies the crossing of the Ukrainian customs border.

Required Setup

Before creating a VAT invoice from a customs declaration, make sure that all necessary settings are in place:

1. Configure the appropriate VAT Business Posting Group on the VAT Business Posting Group page. Enter the 300000000000 value in the VAT Registration No. field. This value is a legal requirement for correctly creating a VAT invoice for goods export.
2. In the VAT Accounting Setup, in the intersection of the corresponding VAT Business Posting Group and the VAT item group, select 07 - export of goods outside the customs territory of Ukraine as the Reason for Non-Issuance of Tax Invoice. This value is a legal requirement for correctly creating a VAT invoice for goods export.

Creating a VAT Invoice from Customs Declaration Export

To create a VAT invoice from a Customs Declaration Export, follow these steps:

1. Create and release a Customs Declaration Export document. Learn more in the Customs Declaration Export article.
2. On the page of the created Customs Declaration, click Functions > Create VAT Documents.
3. A corresponding VAT invoice will be created.
4. To view the created VAT invoice, click Customs Declaration > VAT Invoice.

Creating a VAT Invoice from Customs Declaration

To create a VAT invoice from a Customs Declaration, follow these steps:

1. Create a Customs Declaration document. Learn more in the Customs Declaration article.
2. On the page of the created Customs Declaration, click Functions > Create Expense and VAT Documents.
3. A corresponding VAT invoice will be created.
4. To view the created VAT invoice, click Related > Customs Declaration > VAT Invoice.

Useful Links

VAT Accounting Setup
Inventory Shipment (Write-off)
Fixed Assets Write-off
Customs Declaration
Customs Declaration Export