PPK Contributions

Path: Regulatory Reporting / PPK Declarations

The system allows you to generate a monthly PPK declaration for subsequent submission in XML format to the financial institution.

The following PPK declarations are created in the system:

• PPK - Contribution Declaration – allows generating a declaration document for PPK contributions to be submitted to the financial institution.
• PPK - Contribution Correction – allows correcting previously reported PPK contributions, taking into account changes resulting from errors or employee data updates.

Step 1: Declaration generation setup

On the Human Resources Setup page, on the "Numbering" tab, in the PPK Declaration Nos. field, define the number series code that will be used for generating PPK declarations. On the Payroll Reports Setup page, on the Calculation Declaration tab, in the "Poland Reporting" area, settings for generating declarations have been added (in the PPK Declaration field).

Depending on the PPK contribution payment deadline to the financial institution, configure and select the appropriate element in the Payroll Settlement Type:

• 1080 Income from PPK employer contributions (current period) – if payments are made in the same month;
• 1081 Income from PPK employer contributions (next period) – if payments are made in the following month.

For terminated employees, if payments to the financial institution are made in the following month, a new element 1081_TERM Income from PPK employer contributions (terminated) should be added using the Employee Journal for the next period after the employment termination. This ensures that income amounts are correctly reflected in PIT-11 and PPK - Contribution Settlement reports.

Step 2: Starting declaration generation

The report is launched from the PPK Declarations page using the Create Report button.

PPK - Contribution Declaration report request page:

Field	Description
Reporting Period	Specify the month for which the declaration is being prepared.
Declaration Date	Specify the declaration date.
Declaration Submission	Default option is "Yes".
Correction	Select "Yes" to submit a Correction.

After the declaration is calculated, the list will display employees who are PPK participants and for whom payroll has been calculated. Each PPK participant will have the calculated employee contribution and employer contribution shown on the list.

The Transfer Contribution parameter is set to Yes by default, which means that the calculated declaration will include employees for whom PPK contributions must be transferred to the financial institution.

Employees for whom the Transfer Contribution parameter is set to No will not be exported to the XML file. In this case, select the Reason for Not Transferring Contribution from the dropdown list.

The parameter indicating Reduction of basic PPK participant contribution will be determined automatically based on data from the employee card.

When generating a correction declaration, the user must fill in the PPK Contribution Correction Basis field using only positive values. The system will automatically calculate the contribution correction.

The PPK - Contribution Declaration card can be displayed using the Report button. Declarations can be deleted using the Delete button after placing the cursor on the selected declaration.

Step 3: Exporting the PPK - Contribution declaration to XML

The declaration can be exported using the Export Report button after placing the cursor on the PPK - Contribution Declaration declaration. Before exporting, the PPK - Contribution Declaraton declaration must have the Released status.

The file must be saved and uploaded to the appropriate financial institution.

Please note that negative values are not transmitted to the XML file.

Step 4: Employee Card

The system allows viewing declaration data from the employee card. In the PPK Declarations section, a list of all generated PPK declarations for the corresponding Person is displayed.

The employee declaration card can be displayed by selecting the appropriate report number.