FA Inventory

To carry out and document fixed assets (FA) inventory in the system, the FA Inventory Act document is used.

To create an FA Inventory Act:

Click to open Search, enter FA Inventory, follow the link.
On the FA Inventory List, click New to create a new Act.
On the card of the new Act, General tab, fill in the following fields:

Field	Description
Document Date	Indicate the date as of which the inventory of fixed assets is carried out.
Reason Document No.	Indicate the number of the document that is the basis for the inventory of fixed assets.
Reason Document Date	Indicate the date of the document that is the basis for the inventory of fixed assets.
External Document No.	Indicate the number of the external document related to the inventory of fixed assets.
FA Location Code	Indicate the FA location code. This field works as a filter and fixed assets will be added to the Lines tab according to the value in this field.
FA Status	Indicate the FA status. This field works as a filter and fixed assets will be added to the Lines tab according to the value in this field.
FA Class Code	Indicate the FA class code. This field works as a filter and fixed assets will be added to the Lines tab according to the value in this field.
FA Subclass Code	Indicate the FA subclass code. This field works as a filter and fixed assets will be added to the Lines tab according to the value in this field.
FA Employee No.	Indicate the code of the responsible employee. This field works as a filter and fixed assets will be added to the Lines tab according to the value in this field.

On the Lines tab, you can add fixed assets manually or using the FA Inventory Document Calculate function. In both cases, when adding FA lines, a check will be made for matching the values in the filter fields on the General tab.
The fields on the Lines tab will be filled in automatically with the corresponding FA card values.
The actual quantity of fixed assets is indicated in the corresponding Actual Quantity field. If the actual quantity is equal to the system-calculated quantity, then the Actual Acquisition Cost field will be filled in automatically with the value of the Acquisition Cost field of the same line.
To view or add document signatures, click Employee Signatures.
To post the Act, click Post, after which the document will be moved to the Posted FA Inventory Acts page.

Note
If the Create Act Writeoff switch is enabled on the Fixed Asset Setup page, when posting the FA Inventory Act, in case of fixed assets shortage, the FA Writeoff Act will be automatically created. To view, edit and post the Write-off Act, go to the Fixed Asset Writeoffs page.

See Also​

See Also