Applying payments to unposted documents

In this article:

Applying from Bank Payment Journal

Applying from Customer or Vendor Ledger Entries

Checking the application of documents

Unapplying the application

When receiving a prepayment from a customer or when making a prepayment to a vendor, there is a need to link the payment to the released unposted documents. Such functionality is available from Bank Payment Journal and from Customer or Vendor Ledger Entries.

The following procedure shows how to apply payments to unposted documents from Bank Payment Journal:

1. Choose the icon, enter Bank Payment Journal, and then choose the related link.
2. Create new payment line for customer or vendor and fill out all required fields.
3. In the line of the created payment, select Actions => Options => Apply Prepayments.
4. A window with all customer's or vendor's released unposted documents will open.
5. Standing on line with document to be applied, select Set Application. You can set application for multiple documents all at once. Close the window.
6. After application, an Advance Payment attribute is set for the payment in the appropriate field.
7. Posting the payment. In Customer or Vendor Ledger Entries, there is a Advance Payment attribute for posted payment, and the Order No. field will be filled out with number of applied invoice or order.
8. After posting of the released documents, the system will automatically consider application and create the required entries in General Ledger.

The following procedure shows how to apply payments to unposted documents from Customer or Vendor Ledger Entries:

1. Create and post payment for customer or vendor in Bank Payment Journal.
2. Go to Customer or Vendor Ledger Entries and stand on posted payment line.
3. In Vendor Ledger Entries, select Actions => Functions => Apply Documents. In Customer Ledger Entries, select Process => Apply Documents.
4. A window with all customer's or vendor's released unposted documents will open.
5. Standing on line with released document to be applied, select Set Application. You can set application for multiple documents all at once. Close the window.
6. After posting of the released documents, the system will automatically consider application and create the required entries in the General Ledger.

To check the application of documents to the payment:

1. Standing on the posted payment line in Customer or Vendor Ledger Entries, select Navigate => Entry => Applied Documents.

If necessary, you can cancel the application to unposted documents:

1. Standing on posted payment line in Customer or Vendor Ledger Entries, select Actions => Options => Unapply Applying Documents.