Check Registration VAT Invoice
If you need to check the registration of VAT invoices that exist in the system, the Check Registration VAT Invoice functionality has been created in the Unified Register of Tax Invoices. It is possible to check the registration of VAT invoices by importing the Extract from the Unified Register of Tax Invoices or importing VAT invoices on the Check Registration of VAT Invoice page. To do it:
- Choose the
icon, enter Check Registration VAT Invoice, and then choose the related link. - On the Check Registration of VAT Invoice page, select:
- Import Extract VAT Inv. Registration to download an extract from URTI in XML and CSV formats (only for sales tax documents),
- Import VAT Documents to download purchase tax documents in XML format (only for purchase tax documents).
- In the Import window that opens, select a file to be imported. After downloading the file where documents, that have already been added to the Check Registration of VAT Invoice page, exist, a message will be displayed saying that not all documents have been downloaded as they already exist in Check Registration of VAT Invoice.
- When downloading a file, the documents existing in the system will be checked by the fields in the table below:
| Field | Description |
|---|---|
| VAT Registration No. | Specified the individual tax number of a customer or vendor. |
| Issued on Specifies the date when the VAT invoice was issued. | |
| External document No. | Specifies the number of the document from the received source document. |
| Document type | Specifies the type of document the operation belongs to. |
| VAT amount | Specifies the document’s VAT amount. |
| Amount without VAT | Specifies the document amount without VAT. |
- If, as a result of checking the above fields, a document is found in the system, the Registration confirmed attribute will be indicated for the corresponding row on the Check Registration of VAT Invoice page and the following fields will be filled out from the imported document:
| Field | Description |
|---|---|
| Status | Specifies if the document is open or posted. |
| Operation type | Specifies if the record is attributed to sale or purchase. |
| No. in System | Specifies document number from the received source document. |
| Date Received | Specifies the date when the items were received under the document. |
| Account Type | Specifies the document invoice type. The default value is Vendor. |
| Account No. | Specifies the customer’s or vendor’s number. |
| Account Name | Specifies the name of the organization the document is attributed to. |
| Error Description | Specifies the description of the error if the information in the imported file does not match the information in the existing tax documents. |
- Enable or disable the Registration confirmed attribute for corresponding downloaded documents, if necessary.
- Click Validate Lines if a new VAT invoice was generated in the system the information for which has earlier been downloaded in the Check VAT Invoice buffer.
- Click Post. The information from the Registration confirmed, Registration Date fields will be transferred to the header of a relevant VAT invoice and the list of VAT invoices.
Note
If during the check, newly generated VAT invoices are found, the information for which already exists in the exchange buffer, the Registration confirmed attribute will be added to the respective buffer rows