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Creating an Adjustment Calculation for a Sales VAT Invoice

According to the Tax Code of Ukraine, if, after the delivery of items/services, any change in the amount of compensation for their value is carried out, including a revision of prices, recalculation in cases of return of items/services to the person who provided them, or when a vendor returns the amount of prepayment for items/services, the amount of tax liabilities and the tax credit of the vendor and the recipient, as well as in the case of correcting errors made when drafting the VAT invoice, including those not related to the change in the amount of compensation for the cost of items/services, it is necessary to draft an adjustment calculation for a VAT invoice.

The system generates adjustment calculation based on posted sales credit memos and refunds.

The system can generate adjustment calculations in the following ways:

The creation of an Adjustment Calculation for a Sales Credit Memo depends on the value set in the Reason for creating the Appendix 2 upon return field. There are three possible reasons for creating an Adjustment Calculation:

  • Return of goods or Settlement (Create VAT Invoice + Appendix 2)- both an VAT Invoice and a Appendix 2 are created from the Sales Credit Memo. The logic is the same as when the setting in the corresponding VAT Business Posting Group > Do Not Create Appendix 2 + VAT Invoice for Credit Memo = No.
  • Replacement of items without changing the item – no Adjustment Calculation is created from the Sales Credit Memo. The logic matches the case when the setting in the corresponding VAT Business Posting Group > Do Not Create Appendix 2 + VAT Invoice for Credit Memo = Yes. In this case, the Appendix 2 will be created from the Refund.
  • Confirmation of advance payment return - an Appendix 2 is created from the Sales Credit Memo, where the first event is the Credit Memo (goods return). No Appendix 2 is created from the Refund (second event).

The reason value is populated when creating an unposted Sales Credit Memo according to the Do Not Create Appendix 2 + VAT Invoice for Credit Memo setting in the VAT Business Posting Group and is carried over to the posted Sales Credit Memo upon posting. If necessary, the value of the Reason for Creating Adjustment Calculation on Return field can be adjusted in the posted document using the Update Document function.

To post an Adjustment Calculation, it is necessary to note some features of filling it out:

  • the Applied Invoice No. field is mandatory. When creating an Adjustment Calculation, the system analyzes the operation for which the adjustment is made, finds the corresponding VAT invoice and automatically fills out the Original invoice for Appendix 2 field,
  • the Adjustment Reason Code field in the lines of the Adjustment Calculation is also mandatory. It is filled out automatically depending on the type of adjustment. Read more about setting up Adjustment reason codes in VAT Posting Setup.

To control the correspondence of the lines in Adjustment Calculation and VAT Invoice, it is necessary to pay attention to the Index field in the lines of Adjustment Calculation and VAT Invoice. The index of the Adjustment Calculation line must correspond to the index of VAT Invoice line that is being adjusted. Also for the analysis and control of the Adjustment Calculations, VAT Invoices contain a Appendix 2 Lines tabular section, which reflects and makes it possible to track the lines of all created Adjustment Calculations for VAT Invoices.

Manual creation of Adjustment Calculation​

To create an Adjustment Calculation for a VAT invoice manually:

  1. Select the Search icon, enter Sales VAT Invoice List, and then choose the related link.
  2. In the window with the list of created VAT Invoices, select New.
  3. Select Appendix 2 document type.
  4. On the Sale tab, fill out the Account Type and Account No. fields.
  5. In the Correction tab, select Applied Invoice No.
  6. Click Get lines from sales documents... to get lines of the Adjustment Calculation. Select one of the options: Duplicate VAT Invoice adjustment lines or VAT Invoice lines only for reversal.
  7. In the lines of adjustment calculation, select a value for the Adjustment Reason Code field.
  8. Click Post to post the Adjustment Calculation.

Creation of Adjustment Calculation from a Posted Sales Tax Invoice​

To create an adjustment calculation for a previously posted tax invoice, follow these steps:

  1. Select the Search icon, enter Posted Sales VAT Invoice List, and then choose the related link..
  2. Find and open the VAT invoice for which you need to create an adjustment calculation.
  3. On the toolbar, click Create Appendix.
  4. Choose the Adjustment Reason Code and Line type creation – either Duplicate reversing VAT lines or Only VAT lines for reverse.
  5. In the created document, make the necessary edits to the lines and check the tabs in the header (all information in the header will be populated based on the VAT invoice from which it was created).
  6. Click Post to post the Adjustment Calculation.

Creating of Adjustment Calculation for a Sales VAT Invoice Below Cost​

An adjustment calculation for sales VAT invoice sold below cost can be created either manually or based on a posted tax invoice. To do this, follow the steps described above.

Additionally, you need to fill in the fields on the Source Document tab:

  • In the Source Type field, select the value Sales Below Cost;
  • In the VAT Business Posting Group field, select the corresponding group that matches the chosen VAT Business Group for Sales below cost, indicated on the Tax Setup page in the Sales tab. Thus, when exporting the adjustment calculation for a sales VAT invoice below cost in XML format, the text specified in the Sales Below Cost Text field on the Tax Setup page will be added to the item description.

Creation of an Adjustment Calculation for a Sales VAT Invoice upon Packaging Return​

The Packaging Return flag is available on the Sales Credit Memo and determines whether returnable packaging is being returned under this document. When generating VAT invoices (either automatically by period or manually) from a posted Sales Credit Memo, an Adjustment Calculation is not created if the Packaging Return field is set to Yes. Enabling this option prevents the creation of an Adjustment Calculation with a zero amount when returning returnable packaging.

See Also

VAT Posting Setup
Generating Sales VAT Invoices for the period

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