Creating Sales VAT Invoices manually

A VAT Invoice can be created manually for:

• Customer/Vendor entry,
• Bank/Cash operation,
• Sales/purchase document.

To do it:

1. Select an entry on the Customer Ledger Entry or Bank/Cash Ledger Entry. Alternatively, open a required posted sales document (for example, Sales Invoice).
2. Click Create VAT Invoice in Actions > Options.
3. A page with created VAT Invoice will open.

The created sales VAT invoice contains the following information: ##General Information

Field name	Field Description
Document Type	Defines the type of document to which the operation belongs (VAT Invoice or Appendix 2).
Number	Defines the number of the corresponding record or operation according to the specified series of numbers.
External Document No	Defines the number of the VAT invoice with which it is registered in the Unified Register of VAT Invoices. For a sales VAT invoice, the external number is formed based on the last digits of the Number field.
Posting Date	Defines the date of recording the operations related to the VAT invoice in the financial accounting system.
Date For VAT Declaration	Defines the date when the VAT invoice will be included in the VAT Declaration.
Issue Date	Defines the date when the VAT invoice was issued.
Registration Date	Defines the date of registration of the VAT invoice in the Unified Register of VAT Invoices.
Issue to Customer	Defines whether the VAT invoice must be issued to the buyer.
Included in ERPN	ndicates whether the VAT invoice is included in the Unified Register of VAT Invoices.
Registration Confirmed	Defines whether the registration of the VAT invoice has been confirmed on the VAT Invoice Registration Check page. More detailed information about setting this flag can be found on the page VAT Invoice Registration.
Consolidated VAT Invoice	Defines whether the VAT invoice is a consolidated (summary) invoice for purchase documents. More details about creating consolidated VAT invoices can be found on the pages Creating a VAT Invoice from Specific Documents, Compensating VAT Invoice and Creating a Summary VAT Invoice.
Annual Recalculation	Defines whether the document is an annual recalculation of tax liabilities. More detailed information about setting this flag can be found on the page Annual VAT Recalculation.
Clarifying and Clarified Period	Defines whether the VAT invoice is a clarifying one for a closed tax period and specifies which particular period it refers to.
VAT Free Operations	Defines whether the VAT invoice is issued based on operations that are exempt from taxation.
Registered by Customer	Defines whether the buyer registers this VAT invoice.
VAT Invoice Keeping Reason	Defines the reason code for retaining the VAT invoice, which allows tracking the operation. Information about the automatic setting of this reason code, as well as specifics about exporting VAT invoices with this reason, can be found on the page VAT Accounting Setup.
Advance VAT	Indicates that the VAT invoice is created for an operation with the type "Payment," which was not applied to any order, and that in the line of such a VAT invoice, goods were used according to the settings found in Tax Settings(Ukraine).
VAT Group for Compensating Liabilities	he VAT business group that will be used for forming the consolidated sales VAT invoice. It also participates in creating the accounting entry regarding the inclusion of part of the VAT amount into the cost of goods/services/fixed assets. More details on forming compensating VAT invoices can be found on the page Compensating VAT Invoice.

VAT Invoice Lines

In the lines, information about the nomenclature included in this VAT invoice is contained. VAT Invoice Lines are formed based on:

• purchase/sale invoice, which is the source for this VAT invoice;
• purchase/sale invoice or order to which the payment, serving as the source of the VAT invoice, was applied.

In the case of creating a VAT invoice based on a payment that was not applied to any order or invoice, the system will use the default nomenclature/description specified in the Tax Settings (Ukraine) in the lines of the VAT invoice. Your statement says that when a VAT invoice is created based on a payment applied as an advance (prepayment) to an order, and there are changes in the item nomenclature in that order, these changes will be updated both in the order and in the VAT invoice formed from the payment, without needing to create a Correction Calculation (Appendix 2) specifically for the nomenclature change. In the case of accounting for an invoice related to a partial shipment of a sale after accounting for a partial prepayment on the order, which served as the source for the VAT invoice, the system will not create a VAT invoice based on that shipment invoice.

Fields with amounts such as Price Incl. VAT/Price Excl. VAT, Base Amount, VAT Amount, Total Amount are interdependent, meaning their values are automatically calculated when one of these fields is changed. However, it is possible to edit each field independently if the checkbox Manual Correction is enabled on the corresponding line.

VAT Amount (Calculated) — a non-editable field that shows the VAT amount calculated by the system during the creation of the VAT invoice.

The fields Index and Group Index in the VAT invoice lines are filled in at the moment of issuing the VAT invoice or during its posting.

Sale / Purchase

The section contains information about the counterparty the customer/vendor;

• Account No. — the counterparty's number in the system; for specific VAT invoices, the G/L Account from the VAT setup is used;
• Account name — the name of the counterparty;
• Recipient name — the full name of the counterparty;
• Cust. Ledger Entry No. — the number of the operation in the customer/vendors transaction book;
• VAT Registration No. — it is used either from the customer/vendors card or from the VAT business group settings;
• VAT Payer Certificate No.;
• Information about the branch;
• Submit Complaint and Complaint Description — the ability to indicate on the purchase VAT invoice whether it is necessary to submit a complaint related to this VAT invoice.

Source Document

This section contains information about the operation in the system that serves as the basis for forming the VAT invoice.

• Source Type — type of operation in the system;
• Source No. — the operation number in the system;
• Order No.;
• Agreement No.;
• VAT Bus. Posting Group;
• Values of the Global Dimension on the operation;
• Agreement Date;
• External Agreement No.;
• Forward contract;
• CD Date;
• External CD No.

In case of creating a VAT invoice using the function on the document, or by scheduling the Reform VAT Inv. From Date, the system fills this section automatically. When creating a VAT Invoice manually, these fields are populated based on the selected operation in the Сustomer/Vendor Ledger No. field.

Note
In the Notes section, located on the Factbox pane, you can create a note for the VAT invoice if needed.

See Also

VAT Posting Setup VAT Invoice Vendor Reconciliation VAT Invoice Customer Reconciliation