Customs Declaration Import

Customs Declaration Import is a document used for processing items being imported from abroad. The setup and creation of the CD are described in the main section Customs Declaration

Import of the imfx file

The Upload imfx File function allows you to upload a completed customs declaration from a file in imfx format. During the upload process, the system automatically performs a series of operations:

• Creation of customs payment settings if they are missing in the system. The necessary Customs Category Code, preferences, customs duty codes, and countries of origin are added if they do not exist yet.
• Assignment of Customs Category Code and Item groups for items in the CD lines, where the "No." field matches the item code specified in the CD file.
• Import of Manual Actual Customs Value for Item groups. The Manual Actual Customs Value is distributed proportionally among the items in the group based on the amounts specified in the CD lines.

Thus, this function automatically solves the aspects of creating the necessary settings and ensures the correctness of codes and values for future operations with customs payments.

File Upload

Before uploading the file, fill in the General tab and add rows. To upload an imfx file and complete the rows in the customs declaration, follow these steps:

1. Click Functions > Upload imfx File.
2. Select the required imfx file.
3. Fill in the imfx Upload Parameters.

Note
If when uploading the file, any of the goods was not found By Item No., By Vendor Item No. or By Item Reference No., then in this case the system will substitute the goods selected Default Item for CD field on the page Purchases & Payables Setup.

Items Search option:

• By Item No. – The system will search for items in the file based on the No. field from the Item card.
• By Vendor Item No. – The system will search for items in the file based on the Vendor Item No. field from the Item card.
• By Item Reference No.– The system will search for items in the file based on the Item Reference Code field from the Item card.

Note
For each Items Search option, if you do not find an item in the Items table, then the system additionally searches the Fixed assets table for Vendor Fixed Asset No. and Vendor No. fields.

File Type:

• doc1.xml
• doc2.xml

Note
To upload the file using the search parameters, the corresponding fields must be filled in the Item card.

If the imfx file does not include the Asset or Item code (tag: /ccd/ccd_goods/ccd_inv_pos/ccd_inv_art), the Default Item for CD, as defined in the Purchases & Payables Setup, will be automatically added to the Custom Declaration rows during upload.
When importing the file, the following fields will be populated for this row: Item Group and Manual Actual Customs Value (LCY).
Then, the following actions need to be performed:

1. Transfer the Item Group value to the rows with items that have no code.
2. Copy the Manual Actual Customs Value (LCY) field.
3. Delete the row with the Default Item.
4. Use the Change Custom Value function and add the copied amount to the assigned Item group.

Loading and adjusting the amount of customs payments from the imfx file

When the imfx file is loading, the system fills the table Payments For Items, which opens from the self-titled button, filling it with the amount of duty fees for each group of goods, based on the customs rates, which are also loaded from the file in the Customs Category Setup in accordance with the customs fees code.
After the additional costs have been allocated and the imfx file has been uploaded, you should verify the amount of the duty in the physical document with the value for Custom Duties field on Amounts tab of Customs Declaration document.
For situations where customs payments generating in the CD document and the amount in Custom Duties field on Amounts tab does not coincide with the amount that it's specified in the physical document of the CD, you can use the corrective tool of the system using the Adjust the amount of customs duties button on the Payments For Items page.
Such correction of deviations by rounds is available, as for all records - for this you need to select all records through Select more option - and for one selected record.
Through the Adjust amount of customs duties button, the system will correct the amount of the customs duty on the system document according to the amount specified in the imfx file and in the physical document of Custom Declaration.

Useful links

Creating a VAT Invoice from Specific Documents
Customs Categories