“Paysheet” Scenario
Step 1: Calculating the Amount Payable to an Employee
To create a Paysheet, click the Create button:
Field completion:
Paysheet Card page
| Field | Description |
|---|---|
| No. | Automatically generated based on the numbering series specified in the General module settings. |
| Document Date | Working date. The field value can be changed manually. |
| Posting Date | Working date. The field value can be changed manually. |
| Posting Description | Description of the document posting. Filled in manually. |
| Status | Permitted values: • Open • Released |
| Total Amount | Value calculated automatically as the sum of the document lines. |
| Number of Records | Value calculated automatically as the number of lines in the document. |
| Type of Paysheet | Available values: • Salary Payment • Tax Payment |
| Accrual Period | Salary period for the payout. |
| Payment Purpose | Payment purpose for paysheet export. |
| Send Calculation to Employees | If checked, an email is sent to the employee based on the paysheet. |
| Company Bank Code | Select the bank code from which the employee payments will be made. |
| Payment By | Employee code whose full name will be displayed in the printed form of the paysheet under "Payment By". |
| Verified by Accountant | Employee code whose full name will be displayed in the printed form of the paysheet under "Verified by Accountant". |
| Prepared by | Employee code whose full name will be displayed in the printed form of the paysheet under "Prepared by". |
| Checked by | Employee code whose full name will be displayed in the printed form of the paysheet under "Checked by". |
To generate payment lines in the paysheet, you need to run the automated payment document creation function Payments – Suggest Payments to Employee
Filling in the report launch parameters.
Report: Suggest Payments to Employee
| Field | Description |
|---|---|
| Start Date | Automatically filled with the first day of the “Payout Period” from the Paysheet. Can be changed manually. This is the date from which salary accrual/payment documents will be selected. |
| End Date | Automatically filled with the last day of the “Payout Period” from the Paysheet. Can be changed manually. This is the date up to which salary accrual/payment documents will be selected. |
| Posting Date | The posting date that will be specified in the “Posting Date” field of the payment document. Automatically filled with the “Posting Date” value from the Paysheet. |
| Interperiod Payments | This field must be enabled to process payroll documents for inter-period payments. If not enabled, only final payroll accrual operations will be processed. |
| Payment Source | You must specify the payment source from which the payable amounts will be calculated. |
To generate payment documents, click ОК.
The following parameters are included in the payable amount generation:
Settings for the “Suggest Payments to Employees” report
| Field | Description |
|---|---|
| Value in the “Calculation Group Code” field of the payroll document has or does not have the “Interperiod” setting | If the report is run with the “Interperiod Payments” setting enabled, the payable amount will be calculated based on payroll document lines within the specified dates, where the calculation group type has the “Interperiod” setting. If the report is run without the “Interperiod Payments” setting, the amount will be calculated based on payroll document lines within the specified dates, where the calculation group type does not have the “Interperiod” setting. The balance for the vendor of type “Person” will be checked – if it is lower than the document amount, it means that a previous payment (advance or other inter-period payment) was made, and the final amount will be calculated accordingly. |
| “Payment Source” on the report launch page | When calculating the payable amount, payroll document lines and vendor transactions are additionally split by the value of the “Payment Source” field. |
| “Additional Account for Person” setting in the posting group | When calculating the payable amount, payroll document lines and vendor transactions are additionally split by the “Additional Account for Person” value. |
| “Split Social Insurance Sick Leave by Orders” in “HR and Payroll Module Setup” | Payroll document lines and vendor transactions are additionally split by the “Order No.” value and the “Sick Leave” type. |
The paysheet can be Released by clicking the Release button on the Home tab to protect it from accidental changes and to export the paysheet to a file.
Step 2: Generating Tax Payment Amounts
To automatically generate payment documents for tax payments, use the report Generate Payroll Tax Payments, which can be launched from the Actions – Payments tab on the Paysheet card.
If the “Check Balance (DOC) Before Payment” setting is enabled on the tax authority card, the payment amount may be adjusted based on the vendor’s balance.
Step 3: Paysheet
From the Paysheet, depending on its type, you can generate printed forms for salary and tax payments using Actions – Payments – Print Paysheet.
A special export paysheet was created for GIG contractors.
A Personal Payment Assignment button has been added. If enabled, the payment purpose is filled in from the Labor Contract: Date + Contract Number. Example: Payment for services under Contract No. TRD00001 dated January 01, 2021, VAT exempt. Beforehand, you must select the export format on the bank card. To export, run Export – Export Salary Payments.