“HR Signatures” scenario
Path: HR Signatures Setup
To set up the signatures of some HR documents, use the HR Signatures Setup tool.
Step 1: Structure of HR Signatures Setup
Path: HR Signatures Setup
HR Signatures Setup page
| Field | Description |
|---|---|
| Table ID | Table ID. In the current version, you can configure signatures for the following tables: Labor Contract line (ID 70950591); • Staffing List Order Header (ID 70950602); • Absence Header (ID 70950611); • Payroll Document (ID 70950637). |
| Table name | Table name. The value is filled in automatically based on the Table ID value. |
| Document Type | Document type. Possible value options in the field depend on the Table ID: • For the Labor Contract Line table: 1. Hiring; 2. Transfer; 3. Combination; 4. Dismissal. • For the Absence Header table: 1. Vacation; 2. Sick leave; 3. Business trip; 4. Other absence. |
| Employee Type | The type of employee signing the document. |
| Employee ID | Employee ID. Set the Employee ID if signatures will be set to sign documents created for a specific employee. |
| Job Title Code | The job title code of the employee specified in the Employee ID field. |
| Job Title Name | Job title name. It is filled in automatically based on the value in the Job Title Code field. |
| Department Code | Department code. For documents of employees/department positions whose code is specified in this field, the signature settings will be applied. |
| Department Name | Department name. It is filled in automatically based on the value in the Department Code field. |
| Signatory Job Title Code | Signatory job title code. Set the value of the job title code of the employee who is the signatory of the document. |
| Signatory Job Title Name | Signatory job title name. It is filled in automatically based on the value in the Signatory Job Title Code field. |
| Signatory Department Code | Signatory department code. Set the department code value for the signatory’s job title. |
| Signatory Department Name | Signatory department name. It is filled in automatically based on the value in the Signatory Department Code field. |
| Required | Determines whether the information about the signature setup is required by default. |
Step 2: Document signatures in absence orders
Information specified in HR Signatures Setup for the Absence Header table, depending on the Document Type, will be displayed on the Document Signatures page of corresponding absence orders:
• Vacation orders • Sick leave orders • Business trip orders • Other absence orders
The Document Signatures page (Related – Order – HR Signatures) in an absence order are filled in based on the created HR Signatures Setup after filling in the General tab in the absence order.
Step 3: Document signatures in a staffing list order
The information specified in HR Signatures Setup for the Staffing List Order Header table will be displayed on the Document Signatures page of the corresponding staffing list orders. The Document Signatures page in the staffing list order is filled in based on the created HR Signatures Setup after filling in the Lines tab in the staffing list order. The Document Signatures page in staffing list orders can be opened via Related – Order – HR Signatures.
Step 4: Document signatures in labor contract lines
The information specified in the HR Signatures Setup for the Labor Contract Lines table, depending on the Document Type, will be displayed on the Document Signature page of corresponding orders for labor contract lines:
• Hiring orders • Transfer orders • Combination orders • Dismissal orders
The Document Signatures page in the orders for labor contract lines is filled in based on the created HR Signatures Setup after filling in the Lines tab of a labor contract. The Document Signatures page for the labor contract lines can be opened via Lines – Line – HR Signatures.
Step 5: Document signatures in a payroll document
The information specified in the HR Signatures Setup for the Payroll Document table will be displayed on the Document Signatures page of corresponding payroll documents. The Document Signatures page of a payroll document is filled in automatically based on the created HR Signatures Setup after creating a payroll document. The Document Signatures page of payroll documents can be opened via Related – Document – HR Signatures.
After posting a payroll document, the signatures are moved and will be available for viewing from the posted payroll document. The Posted Document Signatures page of posted payroll documents can be opened via Related – Document – HR Signatures.